Project Controls Coordinator

TekCom Resources, Inc.; White Marsh (MD); On-site; USD 60,000 - 90,000; Full time

Job summary

TekCom Resources, Inc. is seeking a Project Controls Coordinator to support construction projects from proposal through closeout at our Maryland headquarters.

The role focuses on maintaining project documentation, system alignment, and administrative controls to keep projects on time and within budget. The ideal candidate has 5+ years in construction administration or project coordination, with experience across Procore, Sage, and CRM systems, plus strong communication and organizational skills.

Qualifications

• 5+ years of experience in construction administration or project coordination.
• Strong documentation, system alignment, and financial tracking abilities.

Responsibilities

• Set up and maintain complete project records and directories.
• Support contract preparation, execution, and filing.
• Maintain data integrity and alignment across Procore, Sage, and CRM systems.
• Monitor project task lists and ensure documentation readiness at handoff.
• Coordinate project kick-off meetings and reporting support.
• Maintain change order logs and ensure proper cost breakdowns and impacts.
• Coordinate with Purchasing and Accounting to align commitments and financial records.
• Serve as an administrative liaison between Project Management, Accounting, Operations and Field teams.
• Assist with onboarding and training related to project controls systems.

Skills

Construction administration

Project coordination

Data integrity

Procore

Sage

CRM systems

Billing & budgets

Communication

Tools

Procore

Sage

CRM systems

Job description

Our rapidly growing construction client in Maryland is hiring a Project Controls Coordinator to work in their headquarters.

Project Controls Coordinator Position Summary The Project Controls Coordinator supports construction projects from proposal through closeout by managing project documentation, systems alignment, and administrative controls. This role does not directly manage projects but ensures the processes, financial tracking, and compliance systems are accurate, organized, and aligned to help deliver projects safely, on time, and within budget.

Key Responsibilities

• Project Documentation & Systems Management
  • Set up and maintain complete, accurate project records and directories
  • Support contract preparation, execution, and filing
  • Maintain data integrity and alignment across Procore, Sage, and CRM systems
  • Monitor project task lists and ensure documentation readiness at handoff
  • Coordinate project kick-off meetings and reporting support
• Change Management & Cost Controls
  • Maintain change order logs (pending, approved, rejected)
  • Ensure proper documentation, cost breakdowns, and schedule impacts are recorded
  • Provide visibility to Project Management on change status and risk exposure
• Billing, Compliance & Financial Support
  • Coordinate with Purchasing and Accounting to align commitments and financial records
  • Track insurance, bonding, subcontractor qualifications, and compliance documentation
• Team Coordination & Communication
  • Serve as an administrative liaison between Project Management, Accounting, Operations, and Field teams
  • Coordinate warranty/service kick-offs and project closeout activities
  • Maintain professional communication with clients, subcontractors, and vendors
• Continuous Improvement
  • Support process improvements, documentation standards, and system workflows
  • Participate in project wrap-ups and lessons-learned sessions
  • Assist with onboarding and training related to project controls systems

Qualifications

• 5+ years of experience in construction administration or project coordination (or equivalent combination of education and experience)

TekCom Resources is an Equal Opportunity Employer.