Director of Project Controls

J&J Worldwide Services; Northern (KY); Hybrid; USD 115,000 - 150,000; Full time

Job summary

CBRE Government and Defense is seeking a Director of Project and Document Controls to serve as the central authority for project documentation governance, controls oversight, and PMIS optimization across multiple portfolios. You will support PM teams with audit-ready information from initiation through closeout.

You will lead the documentation audit function, ensure submittals, RFIs, test reports, schedules, budgets, and change logs meet contractual and federal requirements. Travel up to 15%.

Qualifications

• Bachelor’s degree in Construction, Engineering, or related field.
• 8+ years of project controls or PMIS experience in federal/government contracting.
• Experience leading project controls, document management, and PMIS administration.
• Strong proficiency with Procore, RMS, SharePoint, Primavera P6 scheduling.
• Ability to ensure audit-ready, compliant project documentation.

Responsibilities

• Establish and improve project controls processes aligned with contracts and regulations.
• Oversee schedule updates and critical-path impacts to maintain timelines.
• Administer PMIS platforms (Procore, RMS, Kahua) and user training.
• Maintain audit-ready documentation for internal, client, and government reviews.
• Develop dashboards and reports for leadership on project status.

Skills

Project controls

PMIS administration

Documentation management

Scheduling (Primavera P6)

MS Office & Acrobat

Education

Bachelor's Degree

Tools

Procore

RMS

SharePoint

Primavera P6

Microsoft Office

Adobe Acrobat

Job description

• Pay or shift range: $115,000 USD to $150,000 USD
  The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

Description

Job Summary

The Director of Project and Document Controls serves as the central authority for project documentation governance, project controls oversight, and PMIS optimization across assigned project portfolios. This role provides dedicated, high‑integrity, administrative, technical, and audit-ready support to Project Management teams, ensuring all project information is accurate, current, compliant, and readily accessible from initiation through closeout.

By leading the project documentation audit function, the Director ensures that all project records submittals, RFIs, test reports, commissioning documents, schedules, budgets, and change logs adhere to contractual, regulatory, and CBRE Government & Defense standards. The role acts as the critical link between project teams and leadership by maintaining reliable information flows, enabling proactive decision-making, and preventing schedule disruptions caused by documentation gaps.

Primary Job Functions - Project Controls & Governance

Establish, implement, and continuously improve project controls processes aligned with contractual requirements, federal regulations, USACE/NAVFAC quality standards, and CBRE governance.

Oversee schedule updates, critical-path impacts, and milestone tracking to maintain schedule integrity and minimize delays.

Coordinate with Project Managers to ensure compliance with Beneficial Occupancy, Substantial Completion, commissioning, testing, and closeout requirements.

Serve as the primary audit function for project documentation, ensuring completeness, accuracy, version control, and compliance with contract and federal requirements.

Manage the full document lifecycle, including intake, indexing, review, approval routing, archiving, and controlled distribution.

Manage submittals and RFIs, coordinating with government stakeholders to support timely resolution and schedule progress.

PMIS Administration & Optimization

Administer and optimize Project Management Information Systems, including Procore, RMS, Kahua, and other required platforms, ensuring standardized data entry, reporting, and workflows.

Serve as the subject-matter expert for PMIS configuration, user training, permissions, and digital record retention.

Audit Readiness & Compliance

Maintain audit-ready documentation for internal, client, and government reviews, including Cure Notices, Letters of Concern, contract modifications, quality records, safety documentation, and occupancy certifications.

Lead periodic documentation audits to identify risks, gaps, and compliance issues and provide corrective action guidance.

Project Communication & Reporting

Centralize project information and develop dashboards, performance summaries, risk logs, and compliance reports for leadership.

Coordinate with Directors of Operations, Program Managers, and cross-functional teams to ensure documentation supports project delivery and client expectations.

Closeout & Knowledge Management

Oversee complete and compliant closeout packages, including O&M manuals, warranties, as-built documents, testing and commissioning records, and contractual certifications.

Support continuous improvement through standardized templates, best practices, and process documentation.

Education, Experience and Certification

Required/Preferred

Description

Required

Bachelor’s Degree

Construction, Engineering or a related field.

Required/Preferred

Years of Experience

Description

Required

Preferred

8 + years

10+ years

Extensive experience in project controls,

document management, or program

administration within federal, defense, or

government‑contracting environments.

Advanced experience leading project controls,

document management, and PMIS administration

within federal, defense, or government-

contracting environments.

Required/Preferred

License/Certification

Description

Required

License

Microsoft Certifications

Working Conditions

· Work is performed in an office, remote, and/or project site environment based on project needs.

Knowledge, Skills, and Abilities

· Strong proficiency with Procore, RMS, SharePoint, or similar construction and project management platforms.

· Proficiency in Primavera P6 scheduling methods, including reviewing, analyzing, and maintaining CPM‑based project schedules.

· Advanced proficiency with Microsoft Office, Adobe Acrobat, and SharePoint.

· Strong organizational, communication, and document management skills.

· Ability to coordinate multiple concurrent workflows while maintaining the accuracy, integrity, and timeliness of project information.

· Process-oriented approach with strong attention to detail and technology proficiency.

People Management

Travel Requirements

· Up to 15% or as based on business needs.

Disclaimer

CBRE Government and Defense is thrilled at the opportunity for you to apply to one of our roles. This position may also be eligible for a wide range of competitive benefits that can include but not limited to: medical, well-being, financial planning and short-term incentives benefits.

This description is not intended to be an “all inclusive” list of the accountabilities of the job described. Rather, it describes the general nature of the job. In addition, some aspects of this job may change over time, according to business needs, and these changes may not be recorded immediately. The requirements stated represent the minimum levels of knowledge, skills and/or abilities to qualify and satisfactorily perform this job.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.