Remote Project Coordinator: Invoicing & Contracts

Aston Carter; Camp Hill (Cumberland County); A distancia; USD 44.000 - 51.000; Jornada completa

Descripción de la vacante

Aston Carter is seeking an entry-level Project Coordinator to support project managers through civil engineering lifecycles. You will draft proposals, review contracts, and manage change orders while ensuring compliance with public sector guidelines.

You will build budgets, assist with invoicing, and track financials alongside project teams. Ideal candidates have 1+ year experience in contracts, proposals, and change orders, plus strong Excel skills (pivot tables/VLOOKUPs) and familiarity with

Formación

• 1+ years of experience drafting contracts and subcontracts.
• 1+ years of experience preparing proposal templates.
• 1+ years of change orders experience.
• Experience working for an engineering or architectural firm with revenue over $150 million.
• Create pivot tables and VLOOKUPs in Excel; proficient with Deltek, BST, or Oracle.

Responsabilidades

• Prepare fee proposals and draft contracts and subcontracts.
• Ensure projects adhere to contract terms and regulatory requirements.
• Develop Work Breakdown Structures, project authorizations, and budgets.
• Align with client invoicing requirements and public sector billing guidelines.
• Monitor project financials: budgets, revenue, variance, and WIP.
• Support pre-bill reviews and revenue recovery within public funding constraints.
• Coordinate with internal teams, clients, subconsultants, and public agencies.
• Participate in monthly project reviews and analyze performance with Business Operations.

Conocimientos

change order

contract

invoicing

Herramientas

Deltek

BST

Oracle

Vantagepoint

Descripción del empleo

Aston Carter is seeking an entry-level Project Coordinator to support project managers through civil engineering lifecycles. You will draft proposals, review contracts, and manage change orders while ensuring compliance with public sector guidelines.

You will build budgets, assist with invoicing, and track financials alongside project teams. Ideal candidates have 1+ year experience in contracts, proposals, and change orders, plus strong Excel skills (pivot tables/VLOOKUPs) and familiarity with