Construction Administrative Coordinator

Talentify; Des Plaines (IL); On-site; USD 41,000 - 44,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Disability coverage

Life Insurance

Job summary

Aston Carter is seeking an Administrative Assistant in Des Plaines, IL to provide comprehensive clerical support across finance, administration, and projects. You will manage calendars, coordinate procurement, onboarding, and subcontractor compliance while supporting executives and field teams.

The role requires an associate degree and 3–5 years in construction administration, strong MS Office skills, Procore, and meticulous recordkeeping.

Qualifications

• Associate degree or equivalent experience in a related field.
• 3–5 years in a similar administrative role, preferably in construction.
• Demonstrated ability to maintain confidentiality and handle sensitive information.
• Strong filing, recordkeeping, and general office procedures.

Responsibilities

• Process mail, calls, and general clerical duties to support daily operations.
• Manage calendars, meetings, and vendor interactions for procurement and coordination.
• Assist data entry, photocopying, mailing, and document scanning for records.
• Maintain office supply inventory and coordinate deliveries to departments.
• Welcome visitors and provide professional reception and information.

Skills

Confidentiality

Microsoft Office

Procore

SharePoint

Adobe Acrobat

Documentation

Education

Associate degree in related field

Tools

Procore

Adobe Acrobat

SharePoint

Job description

Aston Carter is seeking an Administrative Assistant in Des Plaines, IL to provide comprehensive clerical support across finance, administration, and projects. You will manage calendars, coordinate procurement, onboarding, and subcontractor compliance while supporting executives and field teams.

The role requires an associate degree and 3–5 years in construction administration, strong MS Office skills, Procore, and meticulous recordkeeping.