Remote Project Coordinator - Contracts, Budgets & Billing

Talentify; Springfield (MA); Remote; USD 44,000 - 51,000; Full time

Job summary

Aston Carter is seeking a Project Coordinator to support civil engineering projects from Springfield, MA for a fully remote contract-to-hire role. You will collaborate with project managers, business operations, clients, subconsultants, and public agencies to ensure compliant, timely delivery and accurate invoicing.

The role emphasizes managing contracts, budgets, and billing, with proficiency in Deltek BST or Oracle and strong Excel skills. Remote work is offered, with the position based in MA.

Qualifications

• Draft contracts and subcontracts for professional services.

Responsibilities

• Support project managers through the full lifecycle of civil engineering projects.
• Prepare fee proposals and proposal templates.
• Draft contracts and subcontracts, ensuring terms align with project objectives.
• Review contracts and subcontracts for compliance with regulatory standards.
• Develop WBS, authorizations, and budgets.
• Align budgets with client invoicing and public sector guidelines.
• Process subconsultant invoices and support accurate invoicing.
• Monitor project financials including budgets and revenue.
• Assist with pre-bill reviews to validate charges.
• Resolve revenue variances and support revenue recovery.
• Act as liaison between internal teams, clients, and public agencies.
• Participate in monthly project review meetings; discuss performance and risks.
• Partner with Business Operations to analyze project performance.
• Prepare and manage change orders; integrate into budgets and contracts.
• Create pivot tables and VLOOKUPs to analyze project data.
• Utilize Deltek, BST, or Oracle to manage project information.

Skills

Contract drafting

Proposal templates

Change orders

Project coordination

Pivot tables

VLOOKUPs

Deltek BST Oracle

Contract compliance

Communication

Revenue tracking

Tools

Deltek

BST

Oracle

Job description

Aston Carter is seeking a Project Coordinator to support civil engineering projects from Springfield, MA for a fully remote contract-to-hire role. You will collaborate with project managers, business operations, clients, subconsultants, and public agencies to ensure compliant, timely delivery and accurate invoicing.

The role emphasizes managing contracts, budgets, and billing, with proficiency in Deltek BST or Oracle and strong Excel skills. Remote work is offered, with the position based in MA.