Remote Project Coordinator, Health Research & Grants

Arbor Research Collaborative for Health; Colorado; Remote; USD 56,000 - 87,000; Full time

Job summary

Arbor Research Collaborative for Health is seeking a Project Coordinator to lead the project support team, manage timelines, and coordinate internal/external meetings. This role supports the PMO Manager and requires strong communication, organization, and supervisory skills.

The position is remote with 40 hours per week in a flexible US-based schedule; experience in health research or nonprofits is a plus. Candidates should have a Bachelor’s degree and at least five years of related experience.

Qualifications

• Bachelor’s degree with five (5) years progressively more responsible related work experience, or an equivalent combination of work experience and education.
• Excellent verbal and written communication skills, both formal and informal.
• Demonstrated supervisory ability
• Demonstrated ability to prioritize tasks and workload in a high volume, deadline-driven environment.
• Proficiency with all Microsoft Office applications.

Responsibilities

• Manage project support team assignments, including set deadlines, assign responsibilities, and monitor progress of project support team, and coordinate project team tasks and interdependencies with other project groups.
• Provide direct supervision to members of the project support team, including providing support/assistance to ensure the successful completion of work assignments; ongoing performance feedback and performance evaluations; and work with employees to identify desired and necessary training and/or professional development activities.
• Assist with the development, monitoring, and tracking of project timelines, proactively identifying when a task may be off track and alerting the project Ensure completion of project support team deliverables and milestones.
• Execute and oversee the coordination of internal and external meetings logistics, including meeting materials and management of contract negotiations with third party vendors for external Participate in the meetings (some overnight travel may be required) and contribute to the meeting materials as requested.
• Assist the Project Manager with overall management/support of comprehensive project staff, both internally and externally, including assisting planning and delegation of tasks across functional teams.
• Identify and act upon opportunities for project efficiencies and/or opportunities to support project support and project management team members.
• Provide support for contract development with funder and facilitate vendor or subcontractor contracts through to Work with the Project Manager to understand contract and/or grant specifications in order to ensure compliance in project support work assignments and related processes.
• Verify, approve, and track non-personnel, non-subcontract other direct project expenditures on a monthly basis in financial system and against budget.
• Oversee the development and documentation of project procedures and/or work instructions, including implementation of such within the project support team.
• Serve as day-to-day liaison between external collaborators (including funder and external investigators) and internal teams for project timelines and achievement of tasks.
• Contribute to proposal development and/or grant writing efforts, as Including but not limited to drafting content for selected sections with minimal guidance and assisting proposal team with editing, collating, reviewing and/or tracking collaborator input.
• Assume responsibility for activities that will contribute to own professional development, including development of action plan for professional development activities and/or assisting with tasks assigned by the Project Manager.

Skills

Supervisory ability

Communication skills

Attention to detail

Prioritization under deadlines

Team collaboration

Education

Bachelor's degree + 5 yrs experience

Tools

Microsoft Office

Job description

Arbor Research Collaborative for Health is seeking a Project Coordinator to lead the project support team, manage timelines, and coordinate internal/external meetings. This role supports the PMO Manager and requires strong communication, organization, and supervisory skills.

The position is remote with 40 hours per week in a flexible US-based schedule; experience in health research or nonprofits is a plus. Candidates should have a Bachelor’s degree and at least five years of related experience.