Remote Project Administrator for USACE Programs

Versar, Inc.; Washington (District of Columbia); Remote; USD 57,000 - 60,000; Full time

Job summary

Versar Global Solutions seeks a Project Administrator to support USACE RMMR task orders. This role handles project reports, invoicing, data integrity, and procurement coordination while operating remotely in the United States.

You will work under the Deputy Program Manager to maintain cost control, records, and government information systems. Ideal candidates bring 3+ years in technical project support, strong MS Office skills, and the ability to learn Quickbase and other management systems.

Qualifications

• Three years of experience supporting projects in a technical industry.
• Associate’s degree or certification in Business Administration or related field plus 5 years of experience can substitute for an Associate’s degree.
• Proficient in MS Office suite of tools, including Word, Excel, Database and PowerPoint.
• Ability to use/learn Quickbase, eMaint, MaintainX, Timberland and/or other software programs that manage information and schedules.
• Proven ability to communicate, both written and verbally, for internal and external clients.
• Can work independently and is self-motivated; work well towards timelines and goals.
• Recognizes workload priorities and can manage time accordingly.
• Has the ability to apply minor mathematical concepts, including fractions, percentages, as they apply to practical situations; can conduct problem-solving.
• Ability to use/understand accounting and finance principles.
• Must be proficient in English, both written and verbal, to ensure effective communication and collaboration.

Responsibilities

• Create project routine reports and validate data across internal systems.
• Support subcontractor/vendor vetting processes and data management within computerized information systems.
• Submit invoices for government approval. Engage project team to troubleshoot issues and ensure data accuracy. Utilize USACE Resident Management System for official invoice submissions and tracking of line-item budgets.
• Provide liaison with Versar's procurement team for establishment and updating of support agreements with applicable vendors. Ensure documents are uploaded appropriately within information management systems.
• Provide quality checks between contract funding documents and computerized information systems for all RMMR projects; engage project team and accountants for reconciliation of any issues.
• Support processing of purchase requisitions, purchase orders, and invoices. Engage with procurement representatives to troubleshoot issues and track statuses. Ensure program and process training is up to date.
• Upload and update contract funding and documents within information management systems (Quickbase). Validate errors with project management team. Ensure timely communication of issues up the chain of command.
• Establish and/or maintain lists of information for accounting, validation of expenditures, financial metrics, or other assigned uses.
• Provide appropriate purchasing support to RMMR employees if purchase card access is not given to that employee. Understand shipping processes for materials and supplies to RMMR employees, ensuring appropriate project allocation.
• Understand Common Access Card (CAC) requirements and process card packages for RMMR employees, if needed.
• Support access and permission requests to computerized systems, if assigned.
• Other duties as assigned by management team.

Skills

Communication

Independent work

Time management

Problem solving

English proficiency

Education

Associate’s degree in Business Administration or related field

Tools

MS Office

Quickbase

eMaint

MaintainX

Timberland

Job description

Versar Global Solutions seeks a Project Administrator to support USACE RMMR task orders. This role handles project reports, invoicing, data integrity, and procurement coordination while operating remotely in the United States.

You will work under the Deputy Program Manager to maintain cost control, records, and government information systems. Ideal candidates bring 3+ years in technical project support, strong MS Office skills, and the ability to learn Quickbase and other management systems.