Remote Project Administrator — Documentation & Scheduling

Apollo Mission Critical Engineering; Jackson (MS); Remote; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health and wellness plans

401K plan with immediate match

Paid time off and holidays

Job summary

Apollo Mission Critical Engineering is seeking a Project Administrator for a remote role with approximately 90% travel to client locations in the United States. You will support project teams with documentation, reporting, and coordination throughout the project lifecycle.

The role requires an Associate or Bachelor's degree in a related field (or equivalent experience) and 1–3 years of administrative or project support experience. Strong organizational and communication skills are essential.

Qualifications

• Strong organizational and documentation management skills.
• Clear communication and interpersonal abilities.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).

Responsibilities

• Maintain and organize project documentation, records, and filing systems.
• Support project managers with scheduling, reporting, and coordination tasks.
• Prepare and distribute project reports, dashboards, and status updates.
• Track project milestones, deliverables, and deadlines.
• Coordinate meetings, including logistics, agendas, and minutes.
• Assist with budget tracking, invoicing, and expense reporting.
• Ensure compliance with internal processes, standards, and documentation requirements.
• Manage communication between stakeholders, vendors, and internal teams.
• Support onboarding of project team members and maintain resource records.

Skills

Organization

Documentation management

Communication skills

Microsoft Office proficiency

Education

Associate or Bachelor's degree in Business Administration/Management

1–3 years administrative/project support experience

Tools

Microsoft Office Suite

SharePoint (preferred)

Job description

Apollo Mission Critical Engineering is seeking a Project Administrator for a remote role with approximately 90% travel to client locations in the United States. You will support project teams with documentation, reporting, and coordination throughout the project lifecycle.

The role requires an Associate or Bachelor's degree in a related field (or equivalent experience) and 1–3 years of administrative or project support experience. Strong organizational and communication skills are essential.