Project Administrator

Apollo Mission Critical Engineering; Jackson (MS); Remote; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health and wellness plans

401K plan with immediate match

Paid time off and holidays

Job summary

Apollo Mission Critical Engineering is seeking a Project Administrator for a remote role with approximately 90% travel to client locations in the United States. You will support project teams with documentation, reporting, and coordination throughout the project lifecycle.

The role requires an Associate or Bachelor's degree in a related field (or equivalent experience) and 1–3 years of administrative or project support experience. Strong organizational and communication skills are essential.

Qualifications

• Strong organizational and documentation management skills.
• Clear communication and interpersonal abilities.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).

Responsibilities

• Maintain and organize project documentation, records, and filing systems.
• Support project managers with scheduling, reporting, and coordination tasks.
• Prepare and distribute project reports, dashboards, and status updates.
• Track project milestones, deliverables, and deadlines.
• Coordinate meetings, including logistics, agendas, and minutes.
• Assist with budget tracking, invoicing, and expense reporting.
• Ensure compliance with internal processes, standards, and documentation requirements.
• Manage communication between stakeholders, vendors, and internal teams.
• Support onboarding of project team members and maintain resource records.

Skills

Organization

Documentation management

Communication skills

Microsoft Office proficiency

Education

Associate or Bachelor's degree in Business Administration/Management

1–3 years administrative/project support experience

Tools

Microsoft Office Suite

SharePoint (preferred)

Job description

About Us

Apollo is a Mission-Critical Infrastructure Engineering, Construction, Commissioning, and Operations Support Services Company. We serve mission-critical industries globally with commissioning, emergency response, operations support, and owner's representative services. Apollo is currently executing projects in multiple states in the United States, in Canada and Brazil. Since our inception, we have built a commissioning firm based on trust, one relationship at a time. We hire the best people who can handle critical systems, love challenges, and thrive in a dynamic environment. We focus on understanding each client's needs and are relentless in meeting them.

Location

Multiple U.S. Locations - Atlanta, GA; Ashburn, VA; Chicago, IL; Phoenix, AZ; Columbus, OH; Portland, OR; Jackson, MS

Job Description

We are seeking skilled and motivated professionals of all experience levels to join our team as Project Administrator. The Project Administrator provides administrative and operational support to project teams, ensuring documentation, reporting, and coordination processes are executed efficiently. This role plays a key part in maintaining organization, compliance, and communication throughout the project lifecycle.

This is a remote position, but may require approximately 90% or more travel to various client locations.

Education

• Associate or Bachelor's degree in Business Administration, Management, or related field (or equivalent experience) and/or1–3 years of administrative or project support experience

Key Responsibilities

• Maintain and organize project documentation, records, and filing systems
• Support project managers with scheduling, reporting, and coordination tasks
• Prepare and distribute project reports, dashboards, and status updates
• Track project milestones, deliverables, and deadlines
• Coordinate meetings, including logistics, agendas, and meeting minutes
• Assist with budget tracking, invoicing, and expense reporting
• Ensure compliance with internal processes, standards, and documentation requirements
• Manage communication between stakeholders, vendors, and internal teams
• Support onboarding of project team members and maintain resource records

Other Duties

• Other duties as assigned.

Required Qualifications

• Strong organizational and documentation management skills
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
• Excellent communication and interpersonal skills
• High attention to detail and accuracy

Preferred Qualifications

• Experience supporting projects in [industry - e.g., construction, engineering, IT, data centers]
• Familiarity with project management or document control systems (e.g., SharePoint, Procore)
• Basic understanding of project lifecycles and workflows

Prerequisites for Employment

• Successful background check, including pre-employment drug screening
• US citizens, permanent residents or any candidate with eligibility to work in the US

What We Offer

Apollo offers its employees a full benefits package, including:

• Health and wellness plans (medical, dental, vision, life, disability)
• Flexible spending accounts
• Paid time off, holidays, and more
• Paid parental leave
• 401K plan with immediate match benefits
• Employee assistance programs
• Tuition reimbursement programs
• Employee discount programs

Equal Employment Opportunity Statement

Apollo challenges the brightest, most talented, and driven individuals in the industry by providing an environment that embraces initiative, diversity, and achievement. We are an Equal Employment Opportunity, affirmative Action employer supporting women, minorities, veterans and people with disabilities. We participate in the Department of Homeland Security E-Verify program.