Project Administrator

Astrion; Rockville (MD); Hybrid; USD 60,000 - 70,000; Full time

Job summary

Astrion is seeking an entry-level Project Administrator to support our customer in Rockville, Maryland. The role involves coordinating with the Program Management Team, handling meeting logistics, and communicating project status to customers.

Responsibilities include maintaining schedules, generating reports, and assisting with onboarding/offboarding. The position is full-time, in Rockville with remote options, and requires NRC IT-I eligibility and U.S. residency.

Qualifications

• High School Degree required.
• 2-3 years of experience in the listed areas.
• Strong analytical, communication and problem-solving skills.
• Ability to work independently and as part of a team.
• Ability to learn new concepts, tasks and project-related tools quickly.

Responsibilities

• Schedule multiple meetings with customers and internal staff, ensuring all required parties are included.
• Keep Project Manager calendars up to date and aligned with meetings.
• Interface with Customer and PMT to determine evolving needs and priorities.
• Create in-depth meeting agendas and distribute before meetings.
• Take, compile, and distribute meeting minutes and action items.
• Monitor and report on FISMA and ASSR activities and due dates.

Skills

Analytical thinking

Communication

Interpersonal skills

Organizational skills

Independent worker

Adaptability

Proactivity

Attention to detail

Teamwork

Problem solving

Education

High School Degree

Job description

Overview

Project Administrator

LOCATION:Rockville, MD/Remote

JOB STATUS:Full-time

CLEARANCE: Ability to obtain Nuclear Regulatory Commission (NRC) IT-I (must have resided full-time in the US for the last 7 consecutive years)

CERTIFICATION: N/A

SALARY: $60,000 - $70,000

TRAVEL:10% Local

Astrion has an exciting opportunity for an entry-level Project Administrator supporting our customer in Rockville, Maryland. The project administrator will work closely with the Program Management Team (PMT) assisting with project monitoring, data gathering, coordinating on and offboarding and communicating with the team and Customers on behalf of the PMT.

REQUIRED QUALIFICATIONS / SKILLS:

• Education: High School Degree
• Years of Experience: 2-3 Years experience in the areas listed below
• Strong analytical/critical thinking and creative problem-solving skills to quickly identify and help address project challenges
• Strong communication skills to facilitate meetings and communicate project management direction
• Strong interpersonal skills to interact with customers, senior level personnel, and team members
• Strong organizational skills to prioritize work and balance complex projects to facilitate tight project deadlines
• Ability to work independently and as part of a team
• Ability to learn new concepts, tasks, and project related tools quickly and easily
• Ability to accept constructive feedback and implement changes immediately
• Ability to adapt to and function in a highly demanding and quickly shifting/evolving customer environment
• An inquisitive and logical mind able to anticipate potential issues or areas of concern
• High levels of attention to detail and accuracy
• Ability to take initiative reflective of a well-developed habit of proactivity

RESPONSIBILITIES:

• Scheduling multiple meetings with Customers and internal staff members (i.e. project kick off and document review meetings) ensuring all required parties are included
• Ensuring Project Manager calendars are kept up to date and matching with corporate and customer meetings
• Interface with Customer and PMT frequently to determine evolving needs and priorities
• Creating in depth agendas to distribute before meetings
• Taking, compiling, distribution of meeting minutes and action items
• Tracking and status reporting of Federal Information Security Modernization Act (FISMA) and Assessor System Statement of Risk (ASSR) related activities and monitoring due dates - sending notifications for activities expiring
• Gathering of cybersecurity related statistical data
• Posting of documentation and data to SharePoint
• Develop and monitor project schedules in Microsoft Project
• Develop and monitor quarterly scan planning spreadsheet
• Update activities spreadsheet
• Inputting all project schedule data into the contract Deliverables Report (DR) (SharePoint list)
• Collecting percent completes on a weekly basis using Microsoft Project, notifying the PMT of any projects that are behind schedule, and posting the consolidated schedule roll up to SharePoint weekly
• Reviewing NRC Risk Dashboard to ensure all project dates are met
• Updating the Customer on project status and issues/schedule impacts as needed
• Assist customers with extension requests as needed
• Gathering Office of the Chief Information Officer (OCIO) project status for distribution on weekly basis
• Assisting with Onboarding and Offboarding activities as needed
• Coordinating drug testing appointments for contract staff as needed
• Other duties as assigned

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