Remote Project Admin Specialist

Talentoma; Madison (WI); Remote; USD 45,000 - 62,000; Full time

Benefits offered by this job

Health coverage

Paid leave

Maternity leave

Bonus opportunities

Stipends

Job summary

Talentoma is seeking a Project Administration Assistant to support the project management team by updating task lists, arranging meetings, and preparing status summaries. This desk-based, fully remote role is based in Wisconsin, United States, with a 40-hour weekly commitment and flexible shift times.

You will collaborate with project managers, task owners, and department contacts to keep routine work organized, track milestones in spreadsheets, and circulate meeting notes.

Qualifications

• Clear written and spoken communication for requesting updates, summarizing meetings, and asking questions when information is incomplete.
• Willingness to work a 40-hour weekly schedule with varying shift times.
• Ability to update task boards and track milestones using established tools.

Responsibilities

• Receive project support requests through shared email and task queues.
• Update assigned tasks in monday.com with owners, milestones, progress, and changes.
• Check task updates for missing dates, unclear work, and conflicts before updating.
• Arrange project meetings using Google Calendar and circulate agendas and points.
• Take meeting notes, list decisions, owners, and due dates, and share drafts for review.
• Maintain milestone trackers in Excel and ensure totals and references are correct.
• Request progress updates near checkpoints and follow up on delays.
• Prepare routine status summaries from verified updates highlighting overdue actions and resource issues.
• Support project closure by confirming completed actions and listing remaining handover items.

Skills

Communication

Remote work readiness

Attention to detail

Time management

Education

High school diploma or equivalent

Tools

monday.com

Google Calendar

Microsoft Excel

Job description

Talentoma is seeking a Project Administration Assistant to support the project management team by updating task lists, arranging meetings, and preparing status summaries. This desk-based, fully remote role is based in Wisconsin, United States, with a 40-hour weekly commitment and flexible shift times.

You will collaborate with project managers, task owners, and department contacts to keep routine work organized, track milestones in spreadsheets, and circulate meeting notes.