Remote Power Delivery Project Coordinator

WSP; Foxborough (MA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Retirement savings plan

Paid time off

Job summary

WSP is seeking a Project Coordinator for our Power Delivery Project Management division in the Northeast US. The role supports project teams, ensures documentation integrity, and facilitates cross-functional collaboration across internal and external stakeholders.

You will manage project setup, dashboards, deliverables, and meeting logistics while coordinating with Procurement and Finance to monitor budgets and invoicing. Remote-friendly within mutually acceptable locations.

Qualifications

• High school diploma or equivalent.
• Minimum 5+ years of relevant post-education experience in related job capacity.
• Strong understanding of project lifecycles, including planning, execution, and close-out phases.
• Ability to independently manage multiple priorities in a fast-paced project environment.
• Advanced proficiency with Microsoft Office Suite and project tracking tools such as Smartsheet, MS Project, or Excel-based trackers.
• Experience with documentation management platforms such as SharePoint, Procore, or similar systems.
• Knowledge of administrative controls related to contracts, invoicing, and procurement activities.
• Strong attention to detail and commitment to maintaining data accuracy and integrity.

Responsibilities

• Lead or assist the Project Manager in creation of project setup.
• Develop and maintain detailed project logs, schedules, Financial Reports and status reports for use by internal teams and clients.
• Coordinate the creation, formatting, and finalization of client deliverables, ensuring consistency and adherence to established standards.
• Lead the creation, administration and distribution of critical documentation including contracts, financial reports, submittals, RFIs, and project Change Orders.
• Track project milestones and proactively follow up with team members to ensure completion of assigned responsibilities.
• Manage internal documentation systems and repositories, applying version control and audit protocols.
• Serve as a primary point of contact for project-related inquiries, supporting internal and external communication flows.
• Collaborate with Procurement and Finance teams to monitor project budgets, coordinate invoice approvals, and ensure timely payments.
• Assist with data entry and verification for cost reports, timesheets, and vendor submissions.
• Facilitate project meetings by preparing agendas, recording notes, tracking action items, and distributing follow-up materials.
• Support onboarding of project staff by coordinating required access, credentials, and documentation.
• Assist in the resolution of administrative and logistical challenges by identifying root causes and recommending improvements.
• Coordinate updates to project dashboards and reporting tools, including cross-checking input from multiple contributors.
• Provide support in audit and compliance reviews by compiling required documentation and maintaining detailed records.
• Ensure documentation related to safety plans, quality assurance, and regulatory requirements are maintained and distributed appropriately.
• Contribute to the development and refinement of templates, procedures, and project coordination workflows.
• Monitor the use of shared project resources such as drives, software platforms, and communication tools to ensure team-wide alignment.
• Lead or co-lead administrative segments of large projects or task orders requiring coordination between multiple offices.
• Serve as a resource and provide guidance to more junior staff on project coordination practices.

Skills

Project coordination

Multitasking

Cross-functional collaboration

Communication

Documentation management

Education

High school diploma or equivalent

Tools

Smartsheet

MS Project

Excel-based trackers

SharePoint

Procore

Job description

WSP is seeking a Project Coordinator for our Power Delivery Project Management division in the Northeast US. The role supports project teams, ensures documentation integrity, and facilitates cross-functional collaboration across internal and external stakeholders.

You will manage project setup, dashboards, deliverables, and meeting logistics while coordinating with Procurement and Finance to monitor budgets and invoicing. Remote-friendly within mutually acceptable locations.