Remote PMO Project Coordinator & Admin Specialist

Geomatik; Madison (WI); Remote; USD 45,000 - 70,000; Full time

Job summary

Octave is seeking a Project Coordinator to support a team of Project Managers in delivering software solutions. The role involves coordinating meetings, preparing reports and decks, managing documentation, and tracking project status within a delivery portfolio.

The candidate should have 1–2 years of project coordination experience, strong organizational and communication skills, and proficiency with the Microsoft Office suite including MS Project. Salesforce experience is a plus.

Qualifications

• Strong organizational, multi-tasking and time-management skills.
• Strong written and verbal communication skills.
• Self-motivated and detail-oriented.
• Technical proficiency (Intermediate to Senior level knowledge) of Microsoft Office suite, including Microsoft Project, Word, Excel and PowerPoint.
• Minimum 1-2 years project coordination or equivalent experience, ideally in the area of software solution implementation.
• Experience with SalesForce an asset, but not required.

Responsibilities

• Project Coordination and Administration
• Meeting scheduling and coordination
• Status report preparation
• Presentation deck preparation (e.g. kickoff and ERB)
• Resource scheduling support/system entry
• Action item tracking
• Documentation management
• Project repository maintenance
• Project onboarding and closeout activities
• Subcontractor/3rd party procurement support (PR creation & approvals)
• Ensure subcontractor time entry and review subcontractor hours against invoices
• Track and report internal product support items
• Create system escalations for product issues

Skills

Organizational skills

Communication skills

Time management

Microsoft Project

MS Office

Salesforce

Tools

Microsoft Project

Microsoft Excel

PowerPoint

Salesforce

Job description

Octave is seeking a Project Coordinator to support a team of Project Managers in delivering software solutions. The role involves coordinating meetings, preparing reports and decks, managing documentation, and tracking project status within a delivery portfolio.

The candidate should have 1–2 years of project coordination experience, strong organizational and communication skills, and proficiency with the Microsoft Office suite including MS Project. Salesforce experience is a plus.