Project Coordinator (Remote - US)

Geomatik; Madison (WI); Remote; USD 45,000 - 70,000; Full time

Job summary

Octave is seeking a Project Coordinator to support a team of Project Managers in delivering software solutions. The role involves coordinating meetings, preparing reports and decks, managing documentation, and tracking project status within a delivery portfolio.

The candidate should have 1–2 years of project coordination experience, strong organizational and communication skills, and proficiency with the Microsoft Office suite including MS Project. Salesforce experience is a plus.

Qualifications

• Strong organizational, multi-tasking and time-management skills.
• Strong written and verbal communication skills.
• Self-motivated and detail-oriented.
• Technical proficiency (Intermediate to Senior level knowledge) of Microsoft Office suite, including Microsoft Project, Word, Excel and PowerPoint.
• Minimum 1-2 years project coordination or equivalent experience, ideally in the area of software solution implementation.
• Experience with SalesForce an asset, but not required.

Responsibilities

• Project Coordination and Administration
• Meeting scheduling and coordination
• Status report preparation
• Presentation deck preparation (e.g. kickoff and ERB)
• Resource scheduling support/system entry
• Action item tracking
• Documentation management
• Project repository maintenance
• Project onboarding and closeout activities
• Subcontractor/3rd party procurement support (PR creation & approvals)
• Ensure subcontractor time entry and review subcontractor hours against invoices
• Track and report internal product support items
• Create system escalations for product issues

Skills

Organizational skills

Communication skills

Time management

Microsoft Project

MS Office

Salesforce

Tools

Microsoft Project

Microsoft Excel

PowerPoint

Salesforce

Job description

Job Location (Short): Madison, United States

Workplace Type: Remote

Responsibilities

Reporting to a PMO Director or Senior Manager, The Project Coordinator provides support to the team of Project Managers within a Delivery Portfolio, executing critical, but primarily non-customer-facing tasks in the administration and coordination of all project management aspects of project delivery, at the direction of the Project Manager(s).

Key Responsibilities

Project Coordination and Administration

• Meeting scheduling and coordination
• Status report preparation
• Presentation deck preparation (e.g. kickoff and ERB)
• Resource scheduling support/system entry
• Action item tracking
• Documentation management
• Project repository maintenance
• Project onboarding and closeout activities

Subcontractor Management

• Subcontractor/3rd party procurement support (PR creation & approvals)
• Ensure subcontractor time entry and review subcontractor hours against invoices

Product Delivery Tracking

• Track and report internal product support items
• Create system escalations for product issues

Education / Qualifications

Strong organizational, multi-tasking and time-management skills

Strong written and verbal communication skills

Self-motivated and detail-oriented

Technical proficiency (Intermediate to Senior level knowledge) of Microsoft Office suite, including Microsoft Project, Word, Excel and PowerPoint

Minimum 1-2 years project coordination or equivalent experience, ideally in the area of software solution implementation

Experience with SalesForce an asset, but not required

About Octave

Octave provides mission-critical software that empowers organizations to make informed decisions across every stage of the asset lifecycle — Design, Build,Operateand Protect — where performance, safety, and reliability are non-negotiable and failure is not an option.

Turning complex operational data into actionable intelligence, Octave connectsexpertise, real-worldconditionsand enterprise-scale insight to improve performance,resilienceand incident response where it matters most.

Why work for Octave?

All in. Always forward. That's the way we do things around here. We put trust in our people because we believe it's the best way to unleash potential, bring ideas to life, and keep moving ahead. And it's why we're committed to creating an environment that's truly supportive, providing you with the resources you need to support your ambitions, no matter who you are or where you are in the world.

Everyone is welcome

At Octave, we believe that diverse and inclusive teams are critical to the success of our people and our business. Here, everyone is welcome. As an inclusive workplace, we don't discriminate. In fact, we embrace differences and are fully committed to creating equal opportunities, an inclusive environment, and fairness for all.

Respect is the cornerstone of how we operate, so speak up and be yourself. You're valued here.

Recruitment Fraud Alert

Octave posts all official job opportunities on either https://careers.octave.com/ or https://www.octave.com/about/careers and communicates only from email addresses ending [e-mail]. We never request payment or personal banking information during recruitment. No offers will ever be extended without a proper interview via Teams or in person, never done over email alone. If you suspect fraud, it probably is, and contact us at [e-mail]