Remote Planning & Coordination Specialist

Velvethorizons; Fairbanks (AK); Remote; USD 40,000 - 66,000; Full time

Benefits offered by this job

Flexible remote work

Training and development

Company-supported resources

Job summary

Velvet Horizons is seeking a detail-oriented Planning Consultant to support clients with coordination and scheduling services in a fully remote environment. You will gather requirements, research accommodations and transportation options, and prepare structured plans while coordinating scheduling based on client preferences.

The role requires strong communication, high organization, and the ability to manage multiple tasks with deadlines.

Qualifications

• Strong written and verbal communication skills.
• Ability to work independently in a remote environment.
• High level of organization and attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Customer-focused mindset with problem-solving skills.
• Basic proficiency with online tools and scheduling platforms.
• Fluency in English; Spanish a plus.

Responsibilities

• Communicate with clients via phone, email, and digital platforms to gather requirements and provide support.
• Research and present suitable options for accommodations, transportation, and related services.
• Prepare structured plans and coordinate scheduling based on client preferences and availability.
• Process reservations and confirm service arrangements with third-party providers.
• Provide consistent, professional customer support throughout the coordination process.
• Maintain awareness of relevant updates, policies, and service offerings.
• Collaborate with internal team members to improve workflows and service delivery.
• Accurately document client interactions, transactions, and records in company systems.

Skills

Communication

Remote work

Organization

Multitasking

Customer focus

Scheduling tools

Tools

Scheduling platforms

Job description

Velvet Horizons is seeking a detail-oriented Planning Consultant to support clients with coordination and scheduling services in a fully remote environment. You will gather requirements, research accommodations and transportation options, and prepare structured plans while coordinating scheduling based on client preferences.

The role requires strong communication, high organization, and the ability to manage multiple tasks with deadlines.