Remote Personal Assistant: Scheduling & Travel

Talentoma; Buffalo (NY); Remote; USD 47,000 - 63,000; Full time

Benefits offered by this job

Health coverage

Paid leave

401(k)

Bonus opportunities

Stipends

Remote work

Job summary

Talentoma is seeking a Personal Assistant to provide administrative support remotely from New York. You will review emails, manage calendars, coordinate travel, draft routine messages, and support day-to-day scheduling for the executive you assist.

This desk-based role requires strong organization and clear communication, with a 40-hour work week. You'll work with the administrative team lead to confirm details, prepare agendas, and ensure timely responses.

Qualifications

• High school diploma or equivalent.
• No experience required; related personal assistant or scheduling experience preferred.
• Familiarity with appointment coordination and travel research.
• Able to use calendar invitations and shared online workspaces.

Responsibilities

• Review emails and requests at shift start, identify deadlines and action items.
• Clarify purpose, participants, timing, and outcomes before recording actions.
• Organize appointments using Outlook and check availability before sending invites.
• Prepare meeting agendas and gather background information for discussions.
• Draft routine messages and route questions to the supported individual.
• Research travel options and prepare itineraries with approved providers.
• Maintain action lists in Trello with due dates and progress.
• Take concise meeting notes and share action summaries.

Skills

Email management

Calendar management

Travel research

Meeting preparation

Task coordination

Communication

Privacy & discretion

Education

High school diploma

Tools

Microsoft Outlook

Trello

Job description

Talentoma is seeking a Personal Assistant to provide administrative support remotely from New York. You will review emails, manage calendars, coordinate travel, draft routine messages, and support day-to-day scheduling for the executive you assist.

This desk-based role requires strong organization and clear communication, with a 40-hour work week. You'll work with the administrative team lead to confirm details, prepare agendas, and ensure timely responses.