Remote Permitting & Regulatory Compliance Specialist II

Core States Group; Naperville (IL); Hybrid; USD 70,000 - 95,000; Full time

Benefits offered by this job

401(k) match

Healthcare with HSA

Generous PTO

Tuition reimbursement

Bonus programs

Job summary

Core States Group in Naperville, IL is seeking an experienced Permitting & Regulatory Compliance Specialist II to independently manage a defined caseload of permitting and compliance projects from application through approval.

You will serve as the primary contact for clients, agencies, and internal teams, ensuring timely submissions, accuracy, and regulatory outcomes while maintaining proactive communication and high client satisfaction.

Qualifications

• High school diploma or equivalent required.
• 4–6+ years of relevant experience in permitting, compliance, or related fields.
• Experience in architecture, planning, real estate, engineering, construction, government, or related field.
• Must have Retail petroleum / UST.
• Air quality permitting experience (strong plus).
• Demonstrates effective utilization and billable performance.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Strong project and time management skills (client-facing).
• Demonstrated ability and willingness to identify practical uses for company-approved AI tools to improve team processes, support better decisions, and increase efficiency
• Demonstrated ability to review AI-generated content for accuracy, protect confidential information, and remain responsible for the final work product

Responsibilities

• Own and manage a defined caseload portfolio of permitting and compliance projects from initiation through approval (8–15+ active projects).
• Serve as the primary liaison between clients, agencies, and internal teams.
• Prepare, review, and submit complete and accurate permit applications.
• Analyze and respond to agency comments with clear, technically sound responses and monitor project timelines.
• Identify risks early and implement solutions to keep projects on track.
• Coordinate across disciplines (engineering, design, environmental, etc.).
• Maintain proactive communication with clients regarding status, risks, and outcomes.
• Achieve strong client satisfaction and build/maintain relationships with regulatory agencies and stakeholders.
• Delegate tasks to Level I staff and review junior staff work for quality.
• Contribute to process improvements and documentation of best practices.
• Perform other duties as assigned.

Skills

Project management

Time management

Client-facing

Microsoft Office

AI tools usage

Education

High school diploma or equivalent

Tools

AI tools

Job description

Core States Group in Naperville, IL is seeking an experienced Permitting & Regulatory Compliance Specialist II to independently manage a defined caseload of permitting and compliance projects from application through approval.

You will serve as the primary contact for clients, agencies, and internal teams, ensuring timely submissions, accuracy, and regulatory outcomes while maintaining proactive communication and high client satisfaction.