Remote Payroll Specialist - Workday & Multi-State

Talentify; Portland (OR); Remote; USD 30,000 - 34,000; Part time

Job summary

Talentify is seeking a Payroll Specialist to administer high-volume payrolls across multiple states in a remote environment aligned to Pacific Time hours. You will leverage Workday to ensure accurate processing and compliance while supporting executive compensation in partnership with the compensation team.

This role also handles 401(k) contributions, payroll reconciliations, audits, and policy guidance for employees and managers, with a focus on process improvement and financial controls.

Qualifications

• 1+ year of payroll experience in a professional setting.
• Hands-on Workday payroll experience in a production environment (Workday experience is required).
• Demonstrated ability to process high-volume payrolls (1,000+ employees).
• Experience working with multi-entity payroll structures.
• Experience processing payroll across multiple states and understanding multistate payroll requirements.
• Strong knowledge of payroll tax principles and compliance.
• Ability to reconcile payroll general ledger accounts and work within a complex accounting system.
• Experience administering payroll systems and managing interfaces and data feeds to other systems.

Responsibilities

• Administer and process one or more high-volume payrolls, ensuring accuracy, timeliness, and compliance with applicable regulations.
• Maintain payroll records and documentation, including voluntary deduction reports and tax-related filings.
• Process involuntary deductions such as levies and garnishments in accordance with legal requirements and company policies.
• Prepare accounting transactions, documents, schedules, exhibits, and summaries related to payroll activity.
• Reconcile payroll general ledger accounts to payroll control documents and ensure the accuracy of payroll-related accounts in a complex accounting system.
• Administer 401(k) plan contributions and disbursements, ensuring correct setup, processing, and reporting.
• Determine the need for new accounts or revisions to the payroll account structure to support evolving business and reporting requirements.
• Ensure accuracy and manage executive compensation transactions in partnership with the compensation team.
• Research and advise payroll staff on the appropriate accounting treatment of complex payroll transactions.
• Provide policy information and employee-specific payroll data to employees, managers, and internal stakeholders in a customer service capacity.
• Perform periodic internal audits of payroll processes and records, and prepare materials and documentation for internal or external audits as needed.
• Conduct training and education sessions for payroll staff, employees, and managers in both formal and informal settings.
• Collaborate with internal department representatives to resolve payroll issues and ensure clarity in processes and data exchanges.
• Contribute to setting performance standards, financial controls, and operational processes for the payroll group.
• Recommend and implement process improvements to increase efficiency, enhance accuracy, and improve the overall customer experience.
• Monitor industry trends, products, and information related to payroll and recommend enhancements or improvements to departmental practices.
• Provide input, evaluation, and performance assessment of other payroll staff as part of ongoing team development.
• Administer the company’s payroll system, including Workday, and manage associated interfaces, data feeds, and connections to other critical systems to support accurate payroll processing and reporting.
• Ensure alignment with and ability to perform all duties of a Payroll Analyst as business needs and workload dictate.

Skills

Workday payroll

High-volume payroll

Multi-state payroll

Payroll tax compliance

Executive compensation support

Payroll reconciliations

Policy guidance

Customer service

Tools

Workday

ADP Smart Compliance

Job description

Talentify is seeking a Payroll Specialist to administer high-volume payrolls across multiple states in a remote environment aligned to Pacific Time hours. You will leverage Workday to ensure accurate processing and compliance while supporting executive compensation in partnership with the compensation team.

This role also handles 401(k) contributions, payroll reconciliations, audits, and policy guidance for employees and managers, with a focus on process improvement and financial controls.