Remote Part-Time Recruiting Coordinator (Scheduling Pro)

Docker, Inc.; United States; Remote; USD 34,000 - 44,000; Part time

Job summary

Docker, Inc. is seeking a highly organized Part-Time Recruiting Coordinator (Contract) to support our Recruiting Operations team during a busy hiring period.

The role focuses on scheduling interviews, coordinating communications, and keeping systems up to date in a remote-first environment. You will partner with recruiters, hiring managers, and candidates across time zones, manage calendars, update Ashby ATS records, and ensure a smooth candidate experience.

Qualifications

• 1–2 years of experience in recruiting coordination, HR coordination, or a similar administrative role.
• Demonstrated experience managing high-volume scheduling in a fast-paced environment.
• Strong calendar management skills across multiple stakeholders and time zones.
• Highly organized with exceptional attention to detail and follow-through.
• Comfortable working in a remote-first environment.
• Excellent written and verbal communication skills.
• Discreet and professional when handling confidential information.
• Proactive, service-oriented, and solutions-focused mindset.
• Experience with applicant tracking systems (Ashby preferred).
• Proficiency in Zoom, Slack, Google Workspace, and other remote collaboration tools.

Responsibilities

• Schedule a high volume of interviews across recruiters, hiring managers, teams, and time zones.
• Manage complex calendars quickly and accurately.
• Act as the main point of contact for candidates throughout the interview process.
• Follow up proactively to confirm availability, align interview panels, and keep things moving.
• Jump in quickly when schedules change and keep everyone informed.
• Keep candidate records up to date in our ATS (Ashby).
• Send interview confirmations, agendas, and any materials candidates need to feel prepared.
• Open and help manage job-specific Slack channels to keep everyone aligned.
• Track interviewer participation in shadow and reverse-shadow programs.
• Support clean data entry and documentation to keep reporting accurate.

Skills

High-volume scheduling

Calendar management

Candidate communication

Remote-friendly

Organizational skills

Attention to detail

Discretion

Project coordination

Tools

Ashby ATS

Zoom

Slack

Google Workspace

Job description

Docker, Inc. is seeking a highly organized Part-Time Recruiting Coordinator (Contract) to support our Recruiting Operations team during a busy hiring period.

The role focuses on scheduling interviews, coordinating communications, and keeping systems up to date in a remote-first environment. You will partner with recruiters, hiring managers, and candidates across time zones, manage calendars, update Ashby ATS records, and ensure a smooth candidate experience.