[CONTRACT] Part-Time Recruiting Coordinator

Docker; United States; Remote; USD 34,000 - 48,000; Part time

Job summary

Docker is seeking a highly organized Part-Time Recruiting Coordinator (Contract) to support our Recruiting Operations during a busy period of growth. This role concentrates on high-volume interview scheduling, administrative coordination, and proactive candidate communications to keep the process running smoothly behind the scenes.

You will partner with recruiters, hiring managers and candidates to align calendars across time zones, keep Ashby up to date, and ensure interview materials and

Qualifications

• 1–2 years of recruiting/HR coordination or similar admin role.
• Experience managing high-volume scheduling in a fast-paced environment.
• Strong calendar management across multiple time zones.
• Highly organized with attention to detail and follow-through.
• Remote-first work environment comfortable.
• Excellent written and verbal communication skills.
• Discreet and professional with confidential information.
• Proactive, service-oriented and solutions-focused.
• Experience with Ashby ATS preferred.
• Proficiency in Zoom, Slack, Google Workspace, and other tools.

Responsibilities

• Schedule a high volume of interviews across time zones.
• Manage complex calendars quickly and accurately.
• Act as main point of contact for candidates.
• Follow up to confirm availability and align interview panels.
• Keep candidate records up to date in ATS (Ashby).
• Send interview confirmations and materials.
• Open and help manage job-specific Slack channels.
• Track interviewer participation in shadow programs.
• Support clean data entry and reporting.

Skills

Scheduling coordination

Calendar management

Communication skills

Organizational skills

Remote-friendly

Confidentiality

High-volume scheduling

Stakeholder coordination

Tools

Ashby ATS

Zoom

Slack

Google Workspace

Job description

ABOUT DOCKER

Docker has been one of the most loved brands in developer tooling, trusted by more than 20 million monthly users and over 20 billion container image pulls. From solo founders to the world's largest companies, developers rely on Docker to build, share, and run their applications across our suite of products including Docker Desktop, Docker Hub, and Docker Scout.

We are a globally distributed, remote-first team building the tools that define how software gets built and delivered. As AI agents redefine software development, Docker is at the center of that shift, providing the sandboxed environments, verified images, and secure infrastructure that make autonomous workflows trustworthy by default.

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Location: US West Coast
Reports to: Lead, Recruiting Operations
Contract Duration: Expected through February 2027

Hours: 5 hour schedule Monday through Friday of 12:00 - 5:00 pm PT

ABOUT THE ROLE

We’re looking for a highly organized and proactive Part-Time Recruiting Coordinator (Contract) to support our Recruiting Operations team during a busy period of hiring growth. This role is heavily focused on high-volume interview scheduling, administrative coordination, and candidate communications — making sure everything runs smoothly behind the scenes.

You’ll partner closely with recruiters, hiring managers, and candidates to coordinate logistics, keep our systems up to date, and help create a great candidate experience. If you enjoy fast-paced work, love staying organized, and take pride in keeping complex scheduling and admin processes on track, this role is for you.

KEY RESPONSIBILITIES

INTERVIEW SCHEDULING & COORDINATION (MAIN FOCUS)

• Schedule a high volume of interviews across recruiters, hiring managers, teams, and time zones.
• Manage complex calendars quickly and accurately.
• Act as the main point of contact for candidates throughout the interview process.
• Follow up proactively to confirm availability, align interview panels, and keep things moving.
• Jump in quickly when schedules change and keep everyone informed.
• Keep candidate records up to date in our ATS (Ashby).
• Send interview confirmations, agendas, and any materials candidates need to feel prepared.

SYSTEMS & OPERATIONAL SUPPORT

• Open and help manage job‑specific Slack channels to keep everyone aligned.
• Track interviewer participation in shadow and reverse‑shadow programs.
• Support clean data entry and documentation to keep reporting accurate.

QUALIFICATIONS

• 1–2 years of experience in recruiting coordination, HR coordination, or a similar administrative role.
• Demonstrated experience managing high‑volume scheduling in a fast‑paced environment.
• Strong calendar management skills across multiple stakeholders and time zones.
• Highly organized with exceptional attention to detail and follow‑through.
• Comfortable working in a remote‑first environment.
• Excellent written and verbal communication skills.
• Discreet and professional when handling confidential information.
• Proactive, service‑oriented, and solutions‑focused mindset.
• Experience with applicant tracking systems (Ashby preferred).
• Proficiency in Zoom, Slack, Google Workspace, and other remote collaboration tools.