Remote Part-Time Operations & Admin Specialist

RecruitMyMom; United States; Remote; USD 21,000 - 34,000; Part time

Job summary

RecruitMyMom is seeking a part-time, remote Administrative Assistant to support day-to-day operations. Working roughly 3 hours per day, you will help keep records, manage licenses, and facilitate cross-department communication.

You will handle filing systems, process HR paperwork, take meeting minutes, coordinate travel and events, and ensure deadlines are met with professional communication.

Qualifications

• Experience in office administration or operational support.
• Strong organisational, record-keeping, and document management capabilities.
• Proven ability to track compliance deadlines and manage administrative registers.
• Professional written and verbal communication skills.
• Experience taking and distributing accurate meeting minutes.
• Basic administrative experience supporting HR paperwork, onboarding, or offboarding processes.

Responsibilities

• Document & Records Management: Maintain filing systems and document repositories, ensuring records are accurate, up to date, appropriately archived, and easily retrievable.
• Compliance & Licence Administration: Maintain tracking registers for company licences, certificates, and registrations. Monitor renewal dates, collect and submit required documentation, follow up on internal actions, and archive evidence of completed renewals.
• Customer Administration: Monitor incoming customer queries, route them to appropriate personnel, track outstanding items, and elevate unresolved or sensitive matters to management when necessary.
• Company Communication & Calendar Management: Coordinate company calendars, assist with internal announcements and news, maintain communication platform displays, and support internal events or meetings.
• Meeting Support & Administration: Attend required meetings, record and distribute minutes, prepare agendas and supporting documentation, and track action items through to completion.
• Travel & Event Coordination: Arrange business travel logistics (transport, accommodation, and itineraries) and assist with organizing workshops, training sessions, catering, and venue logistics.
• HR & Staff Administration: Assist with employee record maintenance, support general staff queries, coordinate basic onboarding and offboarding paperwork, and elevate complex HR matters to management.
• General Office Operations: Provide ad-hoc administrative support across departments, maintain a professional office environment, and recommend process improvements to enhance administrative efficiency.

Job description

RecruitMyMom is seeking a part-time, remote Administrative Assistant to support day-to-day operations. Working roughly 3 hours per day, you will help keep records, manage licenses, and facilitate cross-department communication.

You will handle filing systems, process HR paperwork, take meeting minutes, coordinate travel and events, and ensure deadlines are met with professional communication.