Remote Executive Assistant & Project Manager (20 hrs/wk)

RecruitMyMom; United States; Remote; USD 34,000 - 55,000; Part time

Job summary

RecruitMyMom is seeking a detail-oriented executive support professional for a remote, part-time role (approximately 20 hours per week) over a 3-month period starting 1 September 2026. The role focuses on diary management, client communications, and coordinating project delivery timelines within a creative agency context.

The successful candidate will bridge coordination between clients, internal teams, and management, ensuring schedules stay on track and actions are proactively followed up.

Qualifications

• Proven experience in executive support and diary management.
• Background in project coordination or project management.
• Strong verbal and written communication with client interactions.
• Exceptional organisational ability and proactive work ethic.

Responsibilities

• Diary & Schedule Management: coordinate calendars and prepare daily priority reports.
• Project Coordination: oversee creative projects from brief to delivery with milestones.
• Briefing & Communication: translate client requirements into briefs in PM systems; brief staff and manage feedback.
• Client & Stakeholder Engagement: act as central contact between clients, creative teams, and management.
• Proactive Oversight: follow up on actions and maintain documentation across systems.

Skills

Executive support

Diary management

Administrative coordination

Project coordination

Client communication

Attention to detail

Calendar management

Tools

Project management systems

Calendar software

Job description

RecruitMyMom is seeking a detail-oriented executive support professional for a remote, part-time role (approximately 20 hours per week) over a 3-month period starting 1 September 2026. The role focuses on diary management, client communications, and coordinating project delivery timelines within a creative agency context.

The successful candidate will bridge coordination between clients, internal teams, and management, ensuring schedules stay on track and actions are proactively followed up.