Remote Part-Time Executive Assistant to Foundations

Letters Foundation and Learning by Giving Foundation; Boston (MA); Hybrid; USD 39,000 - 52,000; Part time

Job summary

The Letters Foundation and the Learning by Giving Foundation seek an experienced Executive Assistant to support the Executive Director who leads both foundations in Boston. The role emphasizes scheduling, event coordination, and liaison with staff, volunteers, board members, and external stakeholders.

Part-time (about 25 hours per week) with remote flexibility. Candidates should demonstrate integrity, discretion, strong organizational and communication skills, and be adept at managing multiple

Qualifications

• At least 5 years of Executive Assistant experience with event planning and/or public relations a plus.

Responsibilities

• Manage Executive Director's schedule with staff, board, volunteers, external stakeholders, and events.
• Coordinate travel logistics including transportation and lodging as needed.
• Prepare meeting materials and notes; track follow-ups and deadlines.
• Review speaking and interview requests and manage communications.
• Assist with planning and budgeting for events hosted by the foundations.
• Ensure appropriate preparation for all meetings and events.
• Maintain sensitive files and general office support.

Skills

Executive Assistant experience

Event planning

Integrity & discretion

Organizational skills

Written and verbal communication

Diplomacy & problem solving

Multitasking under pressure

Adaptable / growth mindset

GSuite proficiency

Salesforce experience

Evernote experience

Tools

GSuite

Salesforce

Evernote

Job description

The Letters Foundation and the Learning by Giving Foundation seek an experienced Executive Assistant to support the Executive Director who leads both foundations in Boston. The role emphasizes scheduling, event coordination, and liaison with staff, volunteers, board members, and external stakeholders.

Part-time (about 25 hours per week) with remote flexibility. Candidates should demonstrate integrity, discretion, strong organizational and communication skills, and be adept at managing multiple