Executive Assistant, Foundations & Grants Operations

The Fidelity Foundations; Boston (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

The Fidelity Foundations in Boston, MA seeks an Executive Assistant to support program staff, manage calendars, travel, and grant-related data entry, while upholding confidentiality and professional service.

Reporting to the VP of Operations, you will coordinate meetings, draft communications for grantees, and assist across programs and operations, thriving in a fast-paced, mission-driven philanthropy environment.

Qualifications

• Bachelor’s degree preferred; equivalent experience considered.
• 2+ years of professional work experience.
• Experience in a fast-paced environment preferred.
• Strong written and verbal communication skills.

Responsibilities

• Manage calendars, travel, and meeting setup for program staff.
• Assist with grant-related documentation and data entry.
• Draft communications for grantees and callers.
• Support tracking tools and project timelines.
• Coordinate with Grants Administration for smooth grant workflows.
• Greet guests and support general office operations.

Skills

Team player

Interpersonal

Organized

MS Office proficiency

Excellent communication

Confidentiality

Education

Bachelor’s degree preferred

Tools

MS Office

Job description

The Fidelity Foundations in Boston, MA seeks an Executive Assistant to support program staff, manage calendars, travel, and grant-related data entry, while upholding confidentiality and professional service.

Reporting to the VP of Operations, you will coordinate meetings, draft communications for grantees, and assist across programs and operations, thriving in a fast-paced, mission-driven philanthropy environment.