Remote Ops & Procurement Assistant-Luxury Interiors

Nearshore Business Solutions; United States; Remote; USD 42,000 - 65,000; Full time

Job summary

Nearshore Business Solutions is seeking an Operations & Procurement Assistant for a remote position supporting a high-end interior design studio. You will manage purchasing activities, vendor coordination, and project data in Studio Designer to keep projects moving efficiently.

The role emphasizes organization, professional communication, and the ability to work across multiple projects with clean reporting to the Principal, ensuring visibility into priorities and deadlines.

Qualifications

• Exceptional organizational skills with strong attention to detail.
• Professional maturity and polished communication for luxury projects.
• Excellent written and spoken English.
• Familiarity with interior design, fashion, or creative industries.
• Strong tech skills and proficiency with spreadsheets.
• Proactive mindset and ability to work independently in a remote setup.

Responsibilities

• Request and organize vendor quotes, pricing, availability, lead times, purchase orders, order acknowledgments, deposits, production updates, and completion dates.
• Proactively follow up with vendors, warehouses, receivers, movers, and trade partners regarding outstanding information, delayed orders, shipping, receiving, damages, returns, and replacements.
• Maintain accurate project, item, vendor, purchasing, shipping, and receiving information in Studio Designer, with the goal of becoming the studio's internal Studio Designer expert.
• Coordinate shipping, warehouse, delivery, and installation information while maintaining accurate delivery and installation lists.
• Organize digital project folders, samples, product tear sheets, specifications, receipts, expense documentation, approvals, and outstanding-item lists.
• Monitor multiple projects and proactively identify deadlines, vendor follow-ups, missing information, delayed items, and issues requiring the Principal's attention.
• Help develop repeatable administrative systems and provide concise written status updates so the Principal can prioritize effectively.

Skills

Organizational skills

Attention to detail

English proficiency

Professional maturity

Tech savvy

Proactive mindset

Vendor coordination

Tools

Studio Designer

Job description

Nearshore Business Solutions is seeking an Operations & Procurement Assistant for a remote position supporting a high-end interior design studio. You will manage purchasing activities, vendor coordination, and project data in Studio Designer to keep projects moving efficiently.

The role emphasizes organization, professional communication, and the ability to work across multiple projects with clean reporting to the Principal, ensuring visibility into priorities and deadlines.