Procurement Coordinator

Business of Home; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Stollar Fearins Welch, an NYC architectural and interior design studio, is seeking a procurement coordinator to support the procurement workflow, vendor relationships, billing coordination, and day-to-day logistics for luxury residential projects.

This role emphasizes operations rather than design work, collaborating with designers and vendors to ensure timely purchasing and accurate record-keeping from order placement through installation.

Qualifications

• 3+ years related experience in procurement or operations within architecture/interior design.
• Strong organizational skills and attention to detail in a fast-paced studio.
• Experience working in an architecture and interior design firm is a plus.

Responsibilities

• Prepare and process purchase orders for furniture, fixtures, finishes, and accessories
• Coordinate with designers to confirm specifications, pricing, and lead times
• Communicate with vendors regarding order status, backorders, damages, and deliveries
• Track all orders from placement through final delivery and installation
• Review vendor acknowledgements, invoices, and freight documentation for accuracy
• Maintain procurement logs, schedules, and project documentation
• Coordinate receiving, warehousing, and white-glove delivery as needed
• Assist with resolving order discrepancies, damages, or returns
• Support the design team with procurement-related reporting

Skills

Procurement workflows

Vendor relationships

Billing coordination

Logistics management

Job description

Stollar Fearins Welch, a collaborative architecture and interior design studio in NYC, is seeking a procurement coordinator to join our team and support the procurement workflow, vendor relationships, billing coordination, and day‑to‑day logistics for their luxury residential projects. This position is best suited to someone who enjoys operations, procurement, project coordination, and creating experiences behind the scenes, ensuring design intent is executed flawlessly from order placement through delivery and installation. While you'll be involved in the daily operations of a high‑end residential firm, working closely with the design team, this is not a creative design role. Instead, it's an opportunity to become an indispensable partner in delivering well‑executed, thoughtfully designed projects. You will work closely with designers and vendors to manage purchasing timelines, track orders, and maintain accurate records. Candidates should have 3+ years related experience, exhibit strong efficiency and organizational skills, and be able to contribute to a fast‑paced, creative office. Experience working in an architecture and interior design firm is a plus. You bring the enthusiasm, we’ll bring the fun.

PRIMARY JOB RESPONSIBILITIES INCLUDE:

• Prepare and process purchase orders for furniture, fixtures, finishes, and accessories
• Coordinate with designers to confirm specifications, pricing, and lead times
• Communicate with vendors regarding order status, backorders, damages, and deliveries
• Track all orders from placement through final delivery and installation
• Review vendor acknowledgements, invoices, and freight documentation for accuracy
• Maintain procurement logs, schedules, and project documentation
• Coordinate receiving, warehousing, and white‑glove delivery as needed
• Assist with resolving order discrepancies, damages, or returns
• Support the design team with procurement‑related reporting