Luxury Procurement Coordinator — Delivery & Vendor Ops

Business of Home; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Stollar Fearins Welch, an NYC architectural and interior design studio, is seeking a procurement coordinator to support the procurement workflow, vendor relationships, billing coordination, and day-to-day logistics for luxury residential projects.

This role emphasizes operations rather than design work, collaborating with designers and vendors to ensure timely purchasing and accurate record-keeping from order placement through installation.

Qualifications

• 3+ years related experience in procurement or operations within architecture/interior design.
• Strong organizational skills and attention to detail in a fast-paced studio.
• Experience working in an architecture and interior design firm is a plus.

Responsibilities

• Prepare and process purchase orders for furniture, fixtures, finishes, and accessories
• Coordinate with designers to confirm specifications, pricing, and lead times
• Communicate with vendors regarding order status, backorders, damages, and deliveries
• Track all orders from placement through final delivery and installation
• Review vendor acknowledgements, invoices, and freight documentation for accuracy
• Maintain procurement logs, schedules, and project documentation
• Coordinate receiving, warehousing, and white-glove delivery as needed
• Assist with resolving order discrepancies, damages, or returns
• Support the design team with procurement-related reporting

Skills

Procurement workflows

Vendor relationships

Billing coordination

Logistics management

Job description

Stollar Fearins Welch, an NYC architectural and interior design studio, is seeking a procurement coordinator to support the procurement workflow, vendor relationships, billing coordination, and day-to-day logistics for luxury residential projects.

This role emphasizes operations rather than design work, collaborating with designers and vendors to ensure timely purchasing and accurate record-keeping from order placement through installation.