Remote Ops & Exec Support for Property Care & Social Media

D2B; United States; Remote; USD 55,000 - 75,000; Full time

Job summary

D2B seeks a highly organized Virtual Operations Coordinator, Executive Assistant & Social Media Manager to support day-to-day operations for an Australian property maintenance business. You will coordinate maintenance jobs, support executives, and manage social media efforts from a remote location.

Ideal candidates are reliable, own their work, communicate clearly in English, and can handle multiple priorities independently while collaborating with company directors.

Qualifications

• Proven experience in operations coordination, administration, or executive support.
• Hands-on experience with Tradify preferred.
• Experience in social media management and digital marketing a plus.
• Excellent written and spoken English; able to communicate with Australian stakeholders.
• Ability to manage multiple priorities and work independently.
• Full-time remote work with Australian business hours.

Responsibilities

• Monitor the business inbox, prioritise inquiries and follow-ups.
• Create, update and track maintenance jobs in Tradify.
• Maintain property records, tenant info, and supporting documents.
• Coordinate tenant access, appointments, site visits and schedules.
• Liaise with property managers, tenants and subcontractors.
• Prepare service reports using templates and distribute approved documents.
• Manage calendars and daily operational summaries for directors.
• Organise documents and digital files for easy retrieval.
• Manage social content: captions, posting and engagement.

Skills

Operations coordination

Administration

Executive assistance

Social media management

Customer service

English communication

Tools

Tradify

Microsoft Outlook

Microsoft 365

Canva

Video editing tools

Job description

D2B seeks a highly organized Virtual Operations Coordinator, Executive Assistant & Social Media Manager to support day-to-day operations for an Australian property maintenance business. You will coordinate maintenance jobs, support executives, and manage social media efforts from a remote location.

Ideal candidates are reliable, own their work, communicate clearly in English, and can handle multiple priorities independently while collaborating with company directors.