Remote Operations & Finance Administrator | Detail-Driven

Jobtailor; Los Angeles (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Jobtailor is seeking a detail‑oriented administrative professional to manage weekly class charges, monthly regional center billing, and SDP invoices in a fast paced, remote environment. You will maintain the payment tracker, organize digital filing systems, and support the Master Compliance Calendar to meet deadlines.

The role requires proficiency with Google Workspace and accounting tools (QuickBooks, Mindbody, Zoom, Neon One), strong organization, discretion with sensitive information, and the

Qualifications

• Ability to manage data entry and records with high accuracy.
• Experience maintaining digital filing systems and document retention policies.
• Familiarity with compliance obligations (CPRA, HIPAA, etc.).
• Ability to work independently in a remote environment.
• Strong attention to confidentiality for financial/HR data.

Responsibilities

• Process weekly class charges and ensure billing is accurate and on time.
• Submit monthly Regional Center billing and SDP invoices.
• Enter and maintain data in the payment tracker; keep records current.
• Flag outstanding balances and billing discrepancies.
• Coordinate with Program Manager to follow up on pending payments and invoices.
• Prepare vendor invoices as needed for review and signature.
• Maintain organized financial files per retention policies.
• Monitor Master Compliance Calendar deadlines and renewals.
• Track insurance expiration dates and alert Finance & Operations Director.
• Organize digital filing systems and ensure consistent naming conventions.
• Update organizational databases as directed.
• Assist with compliance filings and contractor documents.
• Record weekly attendance and assist with monthly audits.
• Pick up mail and distribute to staff; assist with bank deposits.

Skills

Attention to detail

Organizational skills

Google Workspace

Accounting software

Independent remote work

Discretion/confidentiality

Tools

QuickBooks

Mindbody

Zoom

Neon One

Job description

Jobtailor is seeking a detail‑oriented administrative professional to manage weekly class charges, monthly regional center billing, and SDP invoices in a fast paced, remote environment. You will maintain the payment tracker, organize digital filing systems, and support the Master Compliance Calendar to meet deadlines.

The role requires proficiency with Google Workspace and accounting tools (QuickBooks, Mindbody, Zoom, Neon One), strong organization, discretion with sensitive information, and the