Remote Operations & Executive Support Coordinator

dreamthree.com; New York (NY); Hybrid; USD 34.000 - 48.000; Vollzeit

Benefits dieser Stelle

Health stipend

Education reimbursement

Zusammenfassung

Dream Three is hiring an Operations Coordinator to keep business operations running smoothly and to provide executive support to the CEO and leadership on creative projects and talent engagements. The role starts part-time with potential to expand hours and take on broader responsibilities.

Responsibilities include coordinating tasks, schedules, invoices, and contracts, with a focus on clear communication, timely follow-through, and process improvements.

Qualifikationen

• 1–3 years experience in operations, project coordination, executive support, or business administration.
• Evidence of accurate follow-through, professional writing, sound judgment, and ownership of recurring work.
• Comfort with spreadsheets, document preparation, task tracking, and learning new systems.

Aufgaben

• Operations + Projects: Maintain tasks, deadlines, and trackers; translate decisions into actions and coordinate handoffs with teams and partners.
• Executive Support: Coordinate scheduling, meeting prep, correspondence, and approved travel; organize decisions and follow-up for the CEO.
• Financial Administration: Collect and check invoices, receipts, and vendor documents; route approvals and follow up with bookkeeper and partners.
• Contracts + Bookings: Prepare deal memos and booking documents; coordinate review, deadlines, and logistics.
• Systems + Documentation: Keep records current, run workflows, and propose improvements.

Kenntnisse

1–3 years experience

Professional writing

ownership of recurring work

Tools

Asana

Airtable

Slack

Dropbox

Word/Excel

DocuSign

Jobbeschreibung

Dream Three is hiring an Operations Coordinator to keep business operations running smoothly and to provide executive support to the CEO and leadership on creative projects and talent engagements. The role starts part-time with potential to expand hours and take on broader responsibilities.

Responsibilities include coordinating tasks, schedules, invoices, and contracts, with a focus on clear communication, timely follow-through, and process improvements.