Remote Operations & Executive Support Coordinator

DREAM THREE; Los Angeles (CA); Hybrid; USD 34,000 - 48,000; Part time

Benefits offered by this job

Monthly health stipend

Education reimbursement

Job summary

Dream Three is a story studio seeking an Operations Coordinator to keep our creative operations running smoothly and to provide executive support to the CEO and leadership. The role starts part-time with potential to expand hours and take on broader operational responsibility, working on creative projects and talent engagements.

You will implement established workflows, track deadlines, and keep records organized.

Qualifications

• 1–3 years of experience in operations, project coordination, executive support, or business administration.
• Evidence of accurate follow-through, professional writing, sound judgment, and ownership of recurring work.
• Comfort with spreadsheets, document preparation, task tracking, and learning new systems.

Responsibilities

• Operations + Projects: Maintain tasks, deadlines, and trackers; translate decisions into assigned actions and coordinate administrative handoffs with project teams and partners.
• Executive Support: Coordinate scheduling, meeting preparation, designated correspondence, and approved business travel; organize decisions and follow-up for the CEO.
• Financial Administration: Collect and check invoices, receipts, and vendor documents; route approvals, maintain status records, and follow up with the bookkeeper and appropriate partners.
• Contracts + Bookings: Prepare deal memos and booking documents from approved templates and confirmed terms; coordinate review, signatures, deadlines, and booking logistics.
• Systems + Documentation: Keep assigned records and instructions current, run established workflows, and propose practical improvements.

Skills

Operations coordination

Executive support

Project coordination

Attention to detail

Tools

Asana

Airtable

Slack

Dropbox

Word/Excel

DocuSign

Job description

Dream Three is a story studio seeking an Operations Coordinator to keep our creative operations running smoothly and to provide executive support to the CEO and leadership. The role starts part-time with potential to expand hours and take on broader operational responsibility, working on creative projects and talent engagements.

You will implement established workflows, track deadlines, and keep records organized.