Business Operations Coordinator

dreamthree.com; New York (NY); Hybrid; USD 34,000 - 48,000; Full time

Benefits offered by this job

Health stipend

Education reimbursement

Job summary

Dream Three is hiring an Operations Coordinator to keep business operations running smoothly and to provide executive support to the CEO and leadership on creative projects and talent engagements. The role starts part-time with potential to expand hours and take on broader responsibilities.

Responsibilities include coordinating tasks, schedules, invoices, and contracts, with a focus on clear communication, timely follow-through, and process improvements.

Qualifications

• 1–3 years experience in operations, project coordination, executive support, or business administration.
• Evidence of accurate follow-through, professional writing, sound judgment, and ownership of recurring work.
• Comfort with spreadsheets, document preparation, task tracking, and learning new systems.

Responsibilities

• Operations + Projects: Maintain tasks, deadlines, and trackers; translate decisions into actions and coordinate handoffs with teams and partners.
• Executive Support: Coordinate scheduling, meeting prep, correspondence, and approved travel; organize decisions and follow-up for the CEO.
• Financial Administration: Collect and check invoices, receipts, and vendor documents; route approvals and follow up with bookkeeper and partners.
• Contracts + Bookings: Prepare deal memos and booking documents; coordinate review, deadlines, and logistics.
• Systems + Documentation: Keep records current, run workflows, and propose improvements.

Skills

1–3 years experience

Professional writing

ownership of recurring work

Tools

Asana

Airtable

Slack

Dropbox

Word/Excel

DocuSign

Job description

We believe a story can change what a person can see: not by arguing, but by showing them something true they didn’t have words for. Dream Three is a story studio built to deliver best-in-class, genre-spanning narratives across mediums, including film and series, theater and live events, publishing and music, and digital and immersive. If you’re looking for a team that takes big creative swings and doesn’t settle for less than excellent, keep reading.

ROLE OVERVIEW

We’re hiring an Operations Coordinator to keep business operations running smoothly and to provide executive support to our CEO and leadership by coordinating people, paperwork, and follow-through for creative projects and talent engagements. You’ll step into established workflows, receive clear direction, and have room to improve processes as you build ownership. The role starts part-time, with potential to expand hours and take on broader operational responsibility.

WHAT SUCCESS LOOKS LIKE

• Deadlines, decisions, and next steps are clear; routine work moves to completion with reliable follow through.
• Agreements, financial paperwork, schedules, and records are accurate, organized, and ready for review.
• You resolve routine issues, communicate early when priorities conflict, and protect leadership’s time.

WHO YOU ARE

• You enjoy making systems work. You are precise, resourceful, discreet, and comfortable following up with people at every level.
• You close loops. You follow issues through to resolution rather than stopping at the reminder.
• You turn ambiguity into clarity by implementing workable plans without overcomplicating the solution.
• You stay calm when priorities change and take pride in making ambitious creative work possible.
• You welcome direct feedback, take responsibility for your work, and stay effective when deadlines and priorities shift.

KEY RESPONSIBILITIES

• Operations + Projects: Maintain tasks, deadlines, and trackers; translate decisions into assigned actions and coordinate administrative handoffs with project teams and partners.
• Executive Support: Coordinate scheduling, meeting preparation, designated correspondence, and approved business travel; organize decisions and follow-up for the CEO.
• Financial Administration: Collect and check invoices, receipts, and vendor documents; route approvals, maintain status records, and follow up with the bookkeeper and appropriate partners.
• Contracts + Bookings: Prepare deal memos and booking documents from approved templates and confirmed terms; coordinate review, signatures, deadlines, and booking logistics.
• Systems + Documentation: Keep assigned records and instructions current, run established workflows, and propose practical improvements.

ROLE REQUIREMENTS

• Relevant experience in operations, project coordination, executive support, or business administration—typically 1–3 years; equivalent practical experience is welcome.
• Evidence of accurate follow-through, professional writing, sound judgment, and ownership of recurring work.
• Comfort with spreadsheets, document preparation, task tracking, and learning new systems. Entertainment-specific processes can be learned; attention to detail and dependability are essential.

TOOLS YOU’LL USE

Asana, Airtable, Slack, Dropbox, Word/Excel, DocuSign, and designated business-administration tools. Experience with comparable platforms is welcome.

PLUSES

Entertainment or talent-representation experience; familiarity with contracts, deal memos, financial paperwork, multiple business entities, or process documentation.

ADDITIONAL DETAILS

• Employment: Full-time, hourly, nonexempt W-2 employee.
• Pay: $25–$35/hour. Starting pay reflects demonstrated skills and relevant experience.
• Hours: Standard business hours, M-F 10am - 6pm ET.
• Flexibility: Some evening/weekend work and occasional business travel may be required.
• Location: Remote (U.S.) or Hybrid (NYC/LA) candidates are welcome.
• Start Date: As soon as mutually agreed; reasonable notice periods accommodated.
• Benefits: Monthly health stipend and reimbursement for pre-approved education relevant to your role.

If this role feels like a stretch in all the right ways, we’d love to hear from you. Tell us how your skills, experience, and unique point of view can level up this team and the stories we’re bringing into the world.

Dream Three is an equal opportunity employer. We value a wide range of backgrounds, identities, and perspectives, and strongly encourage candidates from historically underrepresented communities to apply.