Remote Operations Coordinator: Workflow & Task Tracking

GradeBuzz; Cleveland (OH); On-site; USD 42,000 - 62,000; Full time

Job summary

GradeBuzz is seeking a highly organized, proactive Operations Coordinator – Workflow and Task Tracking to support daily business operations, coordinate workflows, monitor task progress, and ensure that projects and operational activities are completed efficiently and on schedule.

The Operations Coordinator will work closely with team leaders, project managers, administrative staff, and other departments to maintain visibility across ongoing activities.

Qualifications

• Strong organizational and time management skills with multi-tasking ability.
• Attention to detail when updating trackers, reports, and records.
• Clear written and verbal communication with stakeholders.
• Ability to coordinate with multiple departments and maintain relations.
• Proficient with email, word processing, spreadsheets, and online collaboration tools.
• Familiarity with Trello, Asana, Monday.com, ClickUp, or Planner is a plus.

Responsibilities

• Coordinate daily operational activities and ensure tasks move through workflows.
• Track ownership, deadlines, status, and dependencies; follow up on outstanding items.
• Provide progress updates and escalate overdue tasks to managers as needed.
• Schedule meetings, prepare agendas, document action items, and share notes.
• Maintain accurate records, standard operating procedures, and project docs.
• Support process improvements and rollout of new tools and templates.

Skills

Organizational skills

Time management

Attention to detail

Written and verbal communication

Cross-department coordination

Basic computer skills

Prioritization

Confidentiality

Learning mindset

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Trello

Asana

Monday.com

ClickUp

Microsoft Planner

Job description

GradeBuzz is seeking a highly organized, proactive Operations Coordinator – Workflow and Task Tracking to support daily business operations, coordinate workflows, monitor task progress, and ensure that projects and operational activities are completed efficiently and on schedule.

The Operations Coordinator will work closely with team leaders, project managers, administrative staff, and other departments to maintain visibility across ongoing activities.