Remote Operations Assistant — Entry-Level Admin & Tracking

Talentoma; Raleigh (NC); Remote; USD 42,000 - 62,000; Full time

Benefits offered by this job

Fully remote work from home in NC

Onboarding and training

Regular check-ins with team lead

Skill development in operations and SP

Health coverage and paid leave

Job summary

Talentoma is seeking an Operations Assistant to provide administrative support for daily operations from a fully remote role in North Carolina. You will work with the operations team lead, coordinate with task owners, and maintain clear handoffs through Trello and spreadsheets.

This position requires a 40-hour weekly commitment and reliable internet. Qualifications include a high school diploma, strong written communication, and the ability to learn from procedures.

Qualifications

• High school diploma or equivalent.
• No experience required; related experience preferred.
• Understanding of basic business administration, task ownership, and open vs completed requests.
• Familiarity with spreadsheet rows, columns, formulas, sorting, and filters; pivot tables, lookup formulas, and conditional formatting preferred.
• Ability to learn shared task boards, follow written instructions, and keep status updates consistent.
• Clear written communication and careful attention to dates, references, and task details.
• Reliable computer, high-speed internet, and quiet workspace; availability for 40-hour week; US work authorization.

Responsibilities

• Review incoming internal requests from shared inboxes and queues; identify action, department, due date, missing info.
• Enter approved requests into a project management platform; add task details, owners, due dates, links.
• Check details against instructions; ask owners to clarify incomplete entries.
• Maintain task trackers in spreadsheets; enter status updates and check formulas.
• Use lookup formulas, filters, and conditional formatting to spot issues; escalate as needed.
• Prepare simple task summaries and pivot tables; present pending and upcoming deadlines without decisions.
• Send routine reminders; record responses and update task status for next actions.
• Escalate overdue tasks and out-of-scope requests to the team lead with context.
• Support handoffs by preparing action lists and confirming ownership.
• Confirm completion and close tasks; ensure accuracy, turnaround, and thorough notes.

Education

High school diploma or equivalent

Tools

Google Sheets

Pivot tables

Lookup formulas

Conditional formatting

Trello

Job description

Talentoma is seeking an Operations Assistant to provide administrative support for daily operations from a fully remote role in North Carolina. You will work with the operations team lead, coordinate with task owners, and maintain clear handoffs through Trello and spreadsheets.

This position requires a 40-hour weekly commitment and reliable internet. Qualifications include a high school diploma, strong written communication, and the ability to learn from procedures.