Remote Operations Assistant: Data & Handoff Specialist

Sales Match; Raleigh (NC); Remote; USD 42,000 - 62,000; Full time

Benefits offered by this job

Remote work from home in NC

Onboarding and training

Regular check-ins

Health coverage

401(k)

Bonus opportunities

Stipends

Job summary

Sales Match is seeking an Operations Assistant to provide essential administrative support for daily operations from a fully remote position in North Carolina, USA. You will collaborate with the operations team lead, task owners, and department contacts to keep information current and handoffs clear.

The role requires 40 hours per week, with varying shift times. No prior experience is required, but candidates should be comfortable with spreadsheets, project tracking, and clear written

Qualifications

• High school diploma or equivalent.
• No experience required; related experience supporting office tasks, internal requests, or daily operations is preferred.
• Understanding of basic business administration, task ownership, and the difference between an open request and a completed action.
• Familiarity with spreadsheet rows, columns, formulas, sorting, and filters. Knowledge of pivot tables, lookup formulas, and conditional formatting is preferred.
• Ability to learn shared task boards, follow written instructions, and keep status updates consistent across working tools.
• Clear written communication for internal email, reminder messages, and concise task notes. Ability to ask direct questions when instructions are unclear.
• Careful approach to checking dates, references, and task details. Ability to prioritize assigned work and flag delays promptly.
• A reliable computer, high-speed internet, and quiet private workspace. Availability for the 40-hour weekly commitment and agreed working days and shift times.
• Authorization to work in the United States.

Responsibilities

• Review incoming internal requests from shared email inboxes and task queues. Identify the requested action, responsible department, due date, and missing information before updating the tracker.
• Enter approved requests into a project management platform such as Trello. Add clear task descriptions, assigned owners, due dates, and links to relevant working materials.
• Check request details against established instructions and source information. Ask the request owner to clarify incomplete entries rather than guessing or changing the requested scope.
• Maintain task trackers using a spreadsheets and data entry tool such as Google Sheets. Enter status updates and check formulas before sharing revised information.
• Use basic lookup formulas, filters, and conditional formatting to spot missing entries or mismatched references. Ask the team lead to review unresolved differences.
• Prepare simple task summaries and pivot tables from existing trackers. Present pending items, completed actions, and approaching deadlines without making decisions for task owners.
• Send routine reminders when updates are due or information is missing. Record responses and revise the task status so colleagues can see the next action.
• Escalate overdue tasks, conflicting instructions, and requests outside approved procedures to the operations team lead. Include relevant details and the steps already taken.
• Support routine team handoffs by preparing action lists and confirming ownership. Keep shared task information current when a request moves between departments.
• Confirm completion with the responsible contact and close finished tasks. Work quality is judged by accuracy, turnaround, complete notes, and consistent follow-up.

Skills

Spreadsheet basics

Pivot tables

Task tracking

Written communication

Attention to detail

Education

High school diploma

Tools

Google Sheets

Trello

Job description

Sales Match is seeking an Operations Assistant to provide essential administrative support for daily operations from a fully remote position in North Carolina, USA. You will collaborate with the operations team lead, task owners, and department contacts to keep information current and handoffs clear.

The role requires 40 hours per week, with varying shift times. No prior experience is required, but candidates should be comfortable with spreadsheets, project tracking, and clear written