Remote Operations Admin Specialist

Humamaria; United States; Remote; USD 35,000 - 40,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) with company match

Paid time off

Job summary

UtiliSave is seeking an Administrative Assistant who is precise, responsive, and highly organized to support operational, client-service, and executive workflows across the company, with potential placement in a specific business unit based on demonstrated skills. Success in this role requires disciplined execution, strong judgment, and a habit of closing loops without being chased.

You will help the team keep priorities clear, track follow-ups, and protect others' time while delivering

Qualifications

• 2+ years in administrative/operations support in a demanding environment.
• Bachelor’s degree required.
• Excellent written and verbal communication skills.
• Professional presence across phone, email, and video.
• Strong attention to detail and organizational discipline.
• Ability to manage multiple moving pieces without losing track.
• Work independently and collaborate when needed.
• Strong research, follow-through, and problem-solving skills.
• Proficiency in Outlook, Excel, Word and common collaboration tools.

Responsibilities

• Own calendars, priorities, and follow-ups to hit deadlines.
• Turn notes, emails, and spreadsheets into clean work products.
• Keep shared drives, trackers, and records organized.
• Monitor open items, close loops, and flag issues early.
• Support day-to-day communication with internal and external stakeholders.
• Assist with research, special projects, and administrative tasks.
• Handle sensitive information with discretion.

Skills

Calendar management

Follow-ups tracking

Attention to detail

Professional communication

Research and problem-solving

Independent work

Team collaboration

Education

Bachelor’s degree

Tools

Microsoft Outlook

Excel

Word

Job description

UtiliSave is seeking an Administrative Assistant who is precise, responsive, and highly organized to support operational, client-service, and executive workflows across the company, with potential placement in a specific business unit based on demonstrated skills. Success in this role requires disciplined execution, strong judgment, and a habit of closing loops without being chased.

You will help the team keep priorities clear, track follow-ups, and protect others' time while delivering