Remote Administrative & Executive Support Specialist

UtiliSave LLC; United States; Remote; USD 35,000 - 40,000; Full time

Benefits offered by this job

health, dental, and vision insurance

401(k) with company match

paid time off

Job summary

UtiliSave LLC is seeking an Administrative Assistant to support operational, client-service, and executive workflows across the company, with potential placement in a unit focusing on client relations or data management.

The role requires disciplined execution, flawless follow-through, and strong communication skills. It is a fully remote, full-time position based in the US with EST hours and a comprehensive benefits package.

Qualifications

• 2+ years in an administrative, operations, executive assistant, client service, or similar role in a demanding professional environment.
• Bachelor’s degree required.
• Excellent written and verbal communication skills.
• Professional presence across phone, email, and video.
• High attention to detail and organizational discipline.
• Ability to manage multiple moving pieces without errors or fluster.
• Ability to work independently and collaborate effectively when needed.
• Strong research, follow-through, and problem-solving skills.

Responsibilities

• Own calendars, priorities, and follow-ups to hit deadlines without chasing.
• Turn rough inputs into clean, ready-to-use work products.
• Keep shared drives, trackers, files, and records current and organized.
• Monitor open items, close loops, and flag issues early.
• Support day-to-day communication with internal and external stakeholders.
• Assist with research, special projects, and administrative tasks across operations, client service, and leadership functions.
• Handle sensitive information with discretion and good judgment.

Skills

Communication skills

Attention to detail

Organizational skills

Multitasking

Independent working

Research and problem-solving

Education

Bachelor's degree

Tools

Microsoft Outlook

Excel

Word

Python

Job description

UtiliSave LLC is seeking an Administrative Assistant to support operational, client-service, and executive workflows across the company, with potential placement in a unit focusing on client relations or data management.

The role requires disciplined execution, flawless follow-through, and strong communication skills. It is a fully remote, full-time position based in the US with EST hours and a comprehensive benefits package.