Remote Onboarding Specialist – W2 Contracts

Hydrogen Group; United States; Remote; USD 50,000 - 70,000; Full time

Job summary

Hydrogen Group is seeking an Onboarding Specialist to manage the full onboarding lifecycle for our W2 contract workforce across the US, ensuring every contractor starts compliant, informed, and ready to work from day one.

This hands-on role is at the center of our contractor operations; you’ll be the first point of contact for new starters and a key partner to our recruitment and sales teams. Remote work from the US is supported.

Qualifications

• Experience in onboarding, HR operations, staffing, or a related administrative/compliance function.
• Familiarity with I-9/E-Verify processes and multi-state employment documentation (W-4s, state withholding forms).
• Comfort working with payroll and timesheet systems.
• Strong attention to detail and ability to manage multiple onboarding files simultaneously.
• Clear, professional communication skills — you'll regularly interface directly with contractors.
• Ability to work independently in a remote environment while staying closely coordinated with a distributed team.
• Staffing or recruitment industry experience is a plus, but not required.
• Familiarity with ADP is nice to have.

Responsibilities

• Prepare and issue offer letters and manage the DocuSign onboarding pack for new W2 hires.
• Ensure onboarding complies with state-specific employment laws across multi-state contractor base.
• Manage I-9 completion and E-Verify processing; collect W-4 and state withholding forms.
• Set up new contractors in payroll systems and configure timesheet access.
• Serve as primary onboarding contact for contractors and resolve questions.
• Maintain accurate onboarding records per company and legal requirements.
• Coordinate with recruiters, account managers, and HR/People teams for smooth onboarding.
• Flag and address compliance gaps or state-specific changes.

Skills

Onboarding

HR operations

Compliance

I-9 / E-Verify

Payroll systems

Attention to detail

Remote communication

ADP

Tools

DocuSign

ADP

Job description

Hydrogen Group is seeking an Onboarding Specialist to manage the full onboarding lifecycle for our W2 contract workforce across the US, ensuring every contractor starts compliant, informed, and ready to work from day one.

This hands-on role is at the center of our contractor operations; you’ll be the first point of contact for new starters and a key partner to our recruitment and sales teams. Remote work from the US is supported.