Remote Onboarding Specialist | HRIS & Compliance

CAI; Dover (DE); Remote; USD 52,000 - 60,000; Full time

Job summary

CAI is seeking an Onboarding Specialist to manage end-to-end onboarding for new hires remotely in the United States. This role focuses on ensuring HR compliance, delivering exceptional service, and maintaining accurate HRIS data through Workday. It is a full-time, remote position with no sponsorship offered.

The ideal candidate has 3+ years in onboarding or HR support, strong organizational skills, and proficiency in MS Office; immigration and contingent workforce experience are a plus.

Qualifications

• 3+ years of experience in an HR onboarding or human capital management support role.
• Excellent interpersonal and organizational skills, with a strong customer-service orientation
• Excellent attention to detail, work prioritization skills, and accuracy with data entry
• Ability to think critically, solve problems, make decisions, and build trust across the organization
• Brings innovative ideas and creative thinking to problem-solving and enhancing processes
• Strong experience with MS Office Suite (Word, Excel, Outlook)
• Proven ability to communicate clearly and concisely, both in writing and verbally

Responsibilities

• Facilitate and execute end-to-end onboarding for new hires, serving as a responsive, customer-focused point of contact from offer through start date
• Coordinate pre-employment screening (background checks, drug screenings), ensuring compliance and a smooth candidate experience
• Ensure accurate, compliant I-9 completion and employment eligibility verification
• Process HRIS transactions for candidates and employees (e.g., offer letters, rescinds, start/end date changes), with timely stakeholder communication
• Support the setup and maintenance of contingent worker engagements, partnering with suppliers on SOW execution and rate changes
• Serve as a primary point of contact between CAI and suppliers, resolving worker-related issues through timely, effective communication
• Deliver on client-specific requirements with precision, care, and a strong service mindset
• Serve as subject matter expert on new hire processes and workflows, providing clear guidance to candidates and stakeholders
• Utilize the HRIS system (Workday) to execute onboarding and lifecycle processes efficiently, maintaining accurate documentation
• Partner with Compliance, HR Business Partners, Talent Acquisition, and other HCM teams to ensure a seamless candidate and employee experience
• Support immigration-related onboarding needs and act as a liaison to CAI's Immigration Specialist to help ensure accurate, timely processing and filings
• Maintain discretion and confidentiality when managing sensitive personal information
• Identify and resolve process gaps, driving innovative workflow improvements
• Participate in cross-functional process improvement initiatives in partnership with the business
• Support other HCM teams on special projects and strategic initiatives that advance organizational goals

Skills

HR onboarding

Customer service

Attention to detail

Critical thinking

Process improvement

MS Office

Communication skills

Education

Bachelor's degree

Tools

Workday HCM

Job description

CAI is seeking an Onboarding Specialist to manage end-to-end onboarding for new hires remotely in the United States. This role focuses on ensuring HR compliance, delivering exceptional service, and maintaining accurate HRIS data through Workday. It is a full-time, remote position with no sponsorship offered.

The ideal candidate has 3+ years in onboarding or HR support, strong organizational skills, and proficiency in MS Office; immigration and contingent workforce experience are a plus.