Remote Onboarding Specialist - HRIS & Compliance

CAI; Juneau (AK); Remote; USD 52,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401k retirement plan

Paid time off

Job summary

CAI is seeking an Onboarding Specialist to manage end-to-end onboarding, ensure HR compliance, and deliver a superior candidate and employee experience. The role is full-time and remote, with no sponsorship.

You will coordinate screenings, I-9s, and HRIS transactions, while collaborating with Compliance and Talent Acquisition to meet client requirements. You will act as the primary CAI-contact for suppliers, drive process improvements, and support immigration-related onboarding with CAI’s

Qualifications

• 3+ years of experience in HR onboarding or related role.
• Strong interpersonal and organizational skills with customer focus.
• Attention to detail and data accuracy in HR systems.
• Proficient with MS Office Suite and HRIS (Workday).
• Ability to handle sensitive information with discretion.

Responsibilities

• Facilitate and execute end-to-end onboarding for new hires, serving as a responsive, customer-focused point of contact from offer through start date.
• Coordinate pre-employment screening (background checks, drug screenings), ensuring compliance and a smooth candidate experience.
• Ensure accurate, compliant I-9 completion and employment eligibility verification.
• Process HRIS transactions for candidates and employees (e.g., offer letters, rescinds, start/end date changes), with timely stakeholder communication.
• Support the setup and maintenance of contingent worker engagements, partnering with suppliers on SOW execution and rate changes.
• Serve as a primary point of contact between CAI and suppliers, resolving worker-related issues through timely, effective communication.
• Deliver on client-specific requirements with precision, care, and a strong service mindset.
• Serve as subject matter expert on new hire processes and workflows, providing clear guidance to candidates and stakeholders.
• Utilize the HRIS system (Workday) to execute onboarding and lifecycle processes efficiently, maintaining accurate documentation.
• Partner with Compliance, HR Business Partners, Talent Acquisition, and other HCM teams to ensure a seamless candidate and employee experience.
• Support immigration-related onboarding needs and act as a liaison to CAI's Immigration Specialist to help ensure accurate, timely processing and filings.
• Maintain discretion and confidentiality when managing sensitive personal information
• Identify and resolve process gaps, driving innovative workflow improvements
• Participate in cross-functional process improvement initiatives in partnership with the business
• Support other HCM teams on special projects and strategic initiatives that advance organizational goals

Skills

Onboarding experience

Customer service oriented

Attention to detail

Communication

Team collaboration

Education

Bachelor's degree (preferred)

Tools

Workday

MS Office

Job description

CAI is seeking an Onboarding Specialist to manage end-to-end onboarding, ensure HR compliance, and deliver a superior candidate and employee experience. The role is full-time and remote, with no sponsorship.

You will coordinate screenings, I-9s, and HRIS transactions, while collaborating with Compliance and Talent Acquisition to meet client requirements. You will act as the primary CAI-contact for suppliers, drive process improvements, and support immigration-related onboarding with CAI’s