Remote Onboarding & HRIS Specialist

CAI; Helena (MT); Remote; USD 52,000 - 60,000; Full time

Job summary

CAI is seeking an Onboarding Specialist to manage end-to-end onboarding, ensure HR compliance, and deliver outstanding customer service in a fully remote role. You will handle offer letters, background checks, I-9, and lifecycle transactions within Workday, while coordinating with Compliance and Talent Acquisition to ensure a seamless candidate experience.

The position requires 3+ years in HR onboarding, excellent communication, and proficiency with MS Office.

Qualifications

• 3+ years of HR onboarding or human capital management support experience.
• Excellent interpersonal and organizational skills with strong customer service.
• Attention to detail and data-entry accuracy.
• Ability to think critically and drive process improvements.
• Proficient with MS Office; strong written and verbal communication.

Responsibilities

• Facilitate and execute end-to-end onboarding for new hires, serving as a responsive, customer-focused point of contact from offer through start date.
• Coordinate pre-employment screening (background checks, drug screenings), ensuring compliance and a smooth candidate experience.
• Ensure accurate, compliant I-9 completion and employment eligibility verification.
• Process HRIS transactions for candidates and employees (e.g., offer letters, rescinds, start/end date changes), with timely stakeholder communication.
• Support the setup and maintenance of contingent worker engagements, partnering with suppliers on SOW execution and rate changes.
• Serve as a primary point of contact between CAI and suppliers, resolving worker-related issues through timely, effective communication.
• Deliver on client-specific requirements with precision, care, and a strong service mindset.
• Serve as subject matter expert on new hire processes and workflows, providing clear guidance to candidates and stakeholders.
• Utilize the HRIS system (Workday) to execute onboarding and lifecycle processes efficiently, maintaining accurate documentation.
• Partner with Compliance, HR Business Partners, Talent Acquisition, and other HCM teams to ensure a seamless candidate and employee experience.
• Support immigration-related onboarding needs and act as a liaison to CAI's Immigration Specialist to help ensure accurate, timely processing and filings.
• Maintain discretion and confidentiality when managing sensitive personal information.
• Identify and resolve process gaps, driving innovative workflow improvements.
• Participate in cross-functional process improvement initiatives in partnership with the business.
• Support other HCM teams on special projects and strategic initiatives that advance organizational goals

Skills

Onboarding experience

HRIS

MS Office

Workday HCM

Customer service

Education

Bachelor's degree in HR or related field

Tools

MS Office Suite

Workday

Job description

CAI is seeking an Onboarding Specialist to manage end-to-end onboarding, ensure HR compliance, and deliver outstanding customer service in a fully remote role. You will handle offer letters, background checks, I-9, and lifecycle transactions within Workday, while coordinating with Compliance and Talent Acquisition to ensure a seamless candidate experience.

The position requires 3+ years in HR onboarding, excellent communication, and proficiency with MS Office.