Remote Onboarding Specialist

CareTalk Health; Northern (KY); Hybrid; USD 66,125,000 - 77,146,000; Full time

Job summary

CareTalk Health is a national virtual medical practice specializing in Clinical Process Outsourcing (CPO). The Onboarding Coordinator will own the new hire experience from offer acceptance through Day 1, coordinating pre-employment activities and ensuring a smooth transition to training and employment.

The role requires 2+ years in onboarding/HR operations, strong organization, and communication skills, with a focus on process improvement and data accuracy.

Qualifications

• 2+ years of experience in recruiting coordination, onboarding, HR operations, or a similar process-driven administrative role.
• Experience entering and tracking candidate data in an ATS, HRIS, onboarding platform, or similar workflow system.
• Strong organizational skills with ability to manage a high-volume workload.
• Strong written and verbal communication skills and comfort communicating with candidates/new hires.
• Demonstrated ability to proactively follow up, drive task completion, and escalate issues as needed.

Responsibilities

• Own onboarding from accepted offer through Day 1, serving as the primary contact during pre-employment.
• Coordinate pre-employment activities and maintain candidate status and milestones.
• Monitor onboarding pipelines and deadlines to ensure start dates are met.
• Collaborate with Recruiting, HR, IT, Credentialing, Training, and Operations to resolve onboarding issues.
• Document onboarding workflows and identify opportunities for improvement.

Skills

Organizational skills

Communication skills

Attention to detail

Candidate engagement

Education

High school diploma or equivalent

Associate or Bachelor's degree preferred

Tools

Microsoft Office/365

Zoom

Greenhouse

Job description

CareTalk Health is a national virtual medical practice specializing in Clinical Process Outsourcing (CPO). The Onboarding Coordinator will own the new hire experience from offer acceptance through Day 1, coordinating pre-employment activities and ensuring a smooth transition to training and employment.

The role requires 2+ years in onboarding/HR operations, strong organization, and communication skills, with a focus on process improvement and data accuracy.