Remote Office & Project Operations Specialist

North American Properties, Inc.; Town of Florida (NY); On-site; USD 60,000 - 85,000; Full time

Job summary

North American Properties, Inc. is seeking an Office and Project Administrator for NAP Development. This full-time, remote role will keep day-to-day operations organized, manage contracts and documents, and support scheduling across a distributed team.

The ideal candidate is highly organized, proactive, and comfortable coordinating with project managers and partners. Notary services, budgeting support, and vendor coordination are key parts of the role.

Qualifications

• Highly organized and detail-oriented, able to manage multiple priorities.
• Notary services and related documentation handling.
• Experience with remote work environments and distributed teams.
• Proficient in Microsoft 365 (Outlook, Teams, Word, Excel) and Adobe Acrobat.

Responsibilities

• Serve as operational backbone for office and project administration.
• Coordinate correspondence, meetings, travel, and expense reports.
• Manage vendor and consultant onboarding and documentation.
• Maintain digital filing structures and project files, track renewals.

Skills

Highly organized

Notary services

Remote work

Microsoft 365

Communication skills

Record management

Project coordination

Vendor coordination

Job description

North American Properties, Inc. is seeking an Office and Project Administrator for NAP Development. This full-time, remote role will keep day-to-day operations organized, manage contracts and documents, and support scheduling across a distributed team.

The ideal candidate is highly organized, proactive, and comfortable coordinating with project managers and partners. Notary services, budgeting support, and vendor coordination are key parts of the role.