Remote Office & Project Administrator

North American Properties, Inc.; Melbourne (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

North American Properties, Inc. is seeking an Office and Project Administrator to support Operations from a fully remote environment. The role covers day-to-day office operations, vendor coordination, notary services, and project administration tasks.

You will manage correspondence, maintain records, assist with budgets and invoicing, and help ensure timely contract processing. Ideal candidates are organized, proactive, and comfortable working independently in a distributed team.

Qualifications

• 1–3 years of administrative, project coordination, office management, or similar role.
• Commercial real estate, construction, development, or property management experience is preferred.
• Highly organized and detail-oriented with ability to manage multiple priorities.
• Strong written and verbal communication, professional and responsive.

Responsibilities

• Manage correspondence, records, and office communications.
• Coordinate internal and external meetings across calendars and time zones.
• Arrange business travel and expense reporting.
• Provide notary services and remote online notarization as needed.
• Maintain digital filing structure, project files, and renewals.
• Coordinate vendor onboarding docs, licenses, and insurance certificates.
• Support onboarding of new team members and administrative templates.
• Assist with project budget tracking and invoicing workflows.
• Process contracts, subcontracts, and related documents; monitor key dates.
• Process payments and resolve accounts payable/receivable questions.

Skills

Administrative coordination

Highly organized

Communication skills

Remote work

Notary services

Microsoft 365

Budget tracking

Vendor coordination

Tools

Microsoft 365

Adobe Acrobat

Excel

Document management systems

Job description

North American Properties, Inc. is seeking an Office and Project Administrator to support Operations from a fully remote environment. The role covers day-to-day office operations, vendor coordination, notary services, and project administration tasks.

You will manage correspondence, maintain records, assist with budgets and invoicing, and help ensure timely contract processing. Ideal candidates are organized, proactive, and comfortable working independently in a distributed team.