Remote Office & Project Administrator

North American Properties, Inc.; Northern (KY); Hybrid; USD 42,000 - 66,000; Full time

Job summary

North American Properties, Inc. is seeking an Office and Project Administrator to support Operations from a fully remote environment.

The role covers broad office administration, contracts, records, and project support, with 75% focused on day-to-day operations and 25% on project workflow and billing coordination. The ideal candidate will be highly organized, proactive, and capable of managing multiple priorities while supporting a distributed team and ensuring timely document management and

Qualifications

• 1–3 years of experience in administrative, project coordination, or office management roles.
• Experience in commercial real estate, construction, development, or property management preferred.
• Highly organized and detail-oriented with ability to manage multiple priorities.
• Strong written and verbal communication, professional and responsive.
• Comfortable working in a fully remote environment with a reliable schedule.
• Proficient in Microsoft 365 applications and Adobe Acrobat favored.

Responsibilities

• General Office Administration and correspondence management.
• Coordinate internal and external meetings across calendars and time zones.
• Arrange travel, process expense reports, and assist with bank reconciliation.
• Provide notary services and manage notary records and commission status.
• Maintain digital filing structures and project files across entities.
• Coordinate vendor and consultant onboarding and document submission.
• Support project administration, including budget tracking and invoicing.
• Prepare and route contracts, subcontracts, and related documents.
• Process payments and resolve AP/AR questions with stakeholders.
• Identify opportunities to improve administrative processes and workflows.

Skills

Highly organized

Detail-oriented

Strong communication

Remote work

Microsoft 365

Notary capability

Tools

Adobe Acrobat

Excel

Outlook

Teams

Word

Job description

North American Properties, Inc. is seeking an Office and Project Administrator to support Operations from a fully remote environment.

The role covers broad office administration, contracts, records, and project support, with 75% focused on day-to-day operations and 25% on project workflow and billing coordination. The ideal candidate will be highly organized, proactive, and capable of managing multiple priorities while supporting a distributed team and ensuring timely document management and