Remote Senior Administrative Assistant — Calendar & Ops

Talentify; Indianapolis (IN); Remote; USD 73,000 - 82,000; Full time

Benefits offered by this job

Health insurance

Health savings account

Dental insurance

Vision insurance

Flexible spending accounts

Life insurance

Retirement plan

Job summary

Talentify is seeking a Senior Administrative Assistant for a 100% remote engagement. The role supports multiple team members in a fast-paced environment, requiring strong organization, responsiveness, and prioritization of requests.

Early start aligned with Eastern Time is expected. Qualified candidates bring extensive administrative experience, superb calendar management, and proficiency with SharePoint, lists, and standard office software.

Qualifications

• Minimum of 7 years of administrative support experience.
• Experience supporting multiple individuals and managing competing requests and priorities.
• Strong calendar and meeting coordination experience.
• Experience with SharePoint, contact lists, and distribution lists.
• Strong written communication skills with the ability to draft simple business correspondence.
• Proficiency with email, voicemail, spreadsheets, databases, and standard office software.
• Preference for candidates located in or comfortable working Eastern Time hours.
• Must be comfortable with an early start time of 7:00 AM.

Responsibilities

• Manage calendars for one or more department members, including scheduling, rescheduling, and updating meeting details.
• Schedule recurring and ad hoc meetings and coordinate attendance.
• Provide calendaring and scheduling support for multiple team members.
• Coordinate notes, follow-up items, and action items from meetings and other communications.
• Prepare follow-up actions and documentation from handwritten or electronic notes.
• Assist with the setup and ongoing maintenance of SharePoint sites, contact lists, and distribution lists.
• Draft routine communications, correspondence, and basic form letters.
• Manage and respond to email and voicemail on behalf of business partners as needed.
• Answer and route incoming requests to the appropriate individuals.
• Communicate regularly with business partners regarding department activities, priorities, and important updates.
• Prepare materials for meetings and presentations, including labels, inserts, packets, and other supporting materials.
• Coordinate travel and scheduling for department members attending external meetings, events, and activities.
• Maintain databases, records, spreadsheets, and other department documentation.
• Perform general administrative duties, including filing, document preparation, record maintenance, and office support.

Skills

Calendar management

Written communication

Multitasking

Email management

Tools

SharePoint

Contact lists

Distribution lists

Spreadsheets

Databases

Office software

Job description

Talentify is seeking a Senior Administrative Assistant for a 100% remote engagement. The role supports multiple team members in a fast-paced environment, requiring strong organization, responsiveness, and prioritization of requests.

Early start aligned with Eastern Time is expected. Qualified candidates bring extensive administrative experience, superb calendar management, and proficiency with SharePoint, lists, and standard office software.