Remote Legal Document and Formatting Specialist

Reed Smith LLP; Chicago (IL); Remote; USD 41,000 - 58,000; Full time

Job summary

The Reed Smith Business Center is a 24/7 document production department within Reed Smith LLP. This position provides administrative support across the firm, including word processing, data entry, and general clerical work, with emphasis on accuracy and independent work.

Responsibilities include creating and formatting documents from handwritten or marked-up sources, generating Excel and PowerPoint files, revising existing materials, entering timekeeper time, scanning, archiving, and

Qualifications

• High School diploma or equivalent required; college classes preferred.
• Two years experience with Microsoft Word; Excel and PowerPoint preferred.
• Knowledge of Mandarin, French or German a plus.

Responsibilities

• Create and format documents from handwritten or marked-up sources via PDF or audio.
• Create and format Excel spreadsheets, PowerPoint presentations, TOA/TOC.
• Revise existing documents, spreadsheets and presentations.
• Enter timekeeper time into the accounting system as requested.
• Receive and distribute electronic faxes; data entry and reporting.
• Scan and save documents; use Adobe Acrobat and other formats.
• Transcribe digital dictation using various applications.

Skills

Strong typing

80 wpm

Formatting

Proofreading

Attention to detail

Independent work

Handwriting deciphering

Education

High School diploma or equivalent

College-level classes or business school preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Adobe Acrobat

Job description

The Reed Smith Business Center is a 24/7 document production department within Reed Smith LLP. This position provides administrative support across the firm, including word processing, data entry, and general clerical work, with emphasis on accuracy and independent work.

Responsibilities include creating and formatting documents from handwritten or marked-up sources, generating Excel and PowerPoint files, revising existing materials, entering timekeeper time, scanning, archiving, and