Remote Document Specialist: Precision Word & Data Entry

Reed Smith LLP; Miami (FL); Remote; USD 41,000 - 58,000; Full time

Benefits offered by this job

Medical Insurance

401(k) Retirement Plan

HSA

Dental Insurance

Vision Insurance

Paid Time Off

Job summary

Reed Smith LLP seeks a detail-oriented document production specialist for its 24/7 university–level operations. The role handles word processing, data entry and clerical tasks across multiple offices, ensuring accurate and timely document completion.

You will format and revise memos, briefs, and agreements, manage TOA/TOC, and support time-entry and file management. The position demands strong typing, concentration, and reliability.

Qualifications

• High School diploma or equivalent required; college classes/business school preferred.
• Two years of experience with Microsoft Word; Excel and PowerPoint preferred.
• Knowledge of Mandarin, French and/or German is a plus.

Responsibilities

• Create and format documents from handwritten or marked-up sources via PDF or audio formats.
• Create and format Excel spreadsheets, PowerPoint presentations, TOA and TOC.
• Revise existing documents, spreadsheets and presentations.
• Enter timekeeper time into the accounting system as requested.
• Receive and distribute electronic faxes; perform database entry, editing, sorting, and reporting.
• Scan and save documents to Digital File; use Adobe Acrobat and related formats.
• Update contact lists; create electronic books/manuals using Adobe Acrobat.
• Transcribe digital dictation using various applications.

Skills

Typing 80 wpm

Word processing

Data entry

Attention to detail

Proofreading

Independent work

Handwriting deciphering

Education

High School diploma or equivalent

College-level classes or business school preferred

Tools

Microsoft Word

Excel

PowerPoint

Adobe Acrobat

Job description

Reed Smith LLP seeks a detail-oriented document production specialist for its 24/7 university–level operations. The role handles word processing, data entry and clerical tasks across multiple offices, ensuring accurate and timely document completion.

You will format and revise memos, briefs, and agreements, manage TOA/TOC, and support time-entry and file management. The position demands strong typing, concentration, and reliability.