Business Center Specialist

Reed Smith LLP; Houston (TX); Remote; USD 41,000 - 58,000; Full time

Benefits offered by this job

401(k) Retirement Plan

Medical Insurance

Health Savings Account (HSA)

Paid Time Off

Job summary

Reed Smith LLP in Houston is seeking an organized Clerical Specialist to support its 24/7 document production center. You will create, format, and revise documents from handwritten or marked-up sources, and manage spreadsheets and presentations using Word, Excel, and PowerPoint.

The role requires strong typing, accuracy, and the ability to work independently in a fast-paced legal environment, with flexible hours and remote-work possibilities.

Qualifications

• High School diploma or equivalent required; college-level classes preferred.
• Two years experience with Microsoft Word; Excel and PowerPoint preferred.
• Knowledge of multiple handwriting styles is a plus.

Responsibilities

• Create and format documents from handwritten or marked-up sources.
• Create and format Excel spreadsheets, PowerPoint presentations, TOA and TOC.
• Revise existing documents, spreadsheets, and presentations.
• Enter timekeeper time into the accounting system.
• Receive and distribute electronic faxes.
• Database entry, editing, sorting, and reporting.
• Scan and save documents to Digital File; use Adobe Acrobat and image formats.
• Update contact lists; create electronic books/manuals.
• Transcribe digital dictation.

Skills

Typing 80 wpm

Formatting

Proofreading

Attention to detail

Independent work

Microsoft Office

Decipher handwriting

Concentration

Meet deadlines

Follow instructions

Education

High School diploma

College-level classes / business school

Tools

Microsoft Word

Excel

PowerPoint

Job description

Position Summary

The Reed Smith Business Center is a 24/7 document production department. This position is responsible for the accurate completion of work submitted to the department from offices throughout the Firm. Responsibilities include an array of administrative support such as word processing, data entry, and other general clerical work. The essential functions listed below are not exhaustive and may be changed from time to time as necessary.

Job Duties And Responsibilities

• Creating and formatting documents from hand written or marked-up documents, via pdf or audio format including, but not limited to, memos, letters, charts, check requests, briefs, pleadings, agreements, deeds, leases, benefit plans, and other documents.
• Creating and formatting Excel spreadsheets, PowerPoint presentations, Table of Authorities (TOA), and Table of Contents (TOC).
• Revising previously created documents, spreadsheets, and presentations.
• Accurate entering of timekeeper time entry into the accounting system as requested.
• Receiving and distributing electronic faxes.
• Database entry, editing, sorting, and reporting.
• Scanning and saving documents to Digital File, as well as using Adobe Acrobat and other file formats such as tif, gif, and jpg.
• Updating contact lists.
• Creating electronic books\manuals using Adobe Acrobat.
• Transcribing digital dictation using various applications.

Job duties and responsibility es included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time.

Requirements

Education: High School diploma or its equivalent. College-level classes or business school preferred.

Experience: Two years experience with Microsoft Word applications. Experience with Excel and PowerPoint preferred. Knowledge of Mandarin, French and/or German is a plus.

Skills

• Please Note: Selected candidates will be required to take online clerical tests for Microsoft Word, Microsoft Excel and Typing.
• Strong typing (80 wpm), formatting and proofreading skills, attention to detail, and ability to work independently. Excellent knowledge and usage of Microsoft Office. Must be able to decipher various handwriting styles. Requires high level of concentration to work on lengthy documents. Demonstrated ability to produce accurate work product and meet deadlines. An ability to understand and follow specific and detailed instructions.

Additional Information

Supervisory responsibilities: None

Equipment used: Personal computer and other office equipment such as telephone, calculator, copier, scanner, etc.

Essential Job Functions

• Ability to sit or stand for extended periods and perform tasks requiring prolonged and/or extensive computer use.
• Ability to use computers, telecommunications, and digital collaboration tools to perform core job responsibilities.
• Ability to communicate effectively.
• Ability to work extended hours/firm holidays as required to meet project, client, or business needs.

Working conditions

Works remotely. Occasionally called upon to work hours in excess of your normal daily sche

This is a non-exempt position. The hourly wage range for this role is $19.71 to $29.67 per hour, with an estimated annual compensation range of $41,000 to $58,000, based on expected hours. This represents the presently anticipated pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.

• Pittsburgh, Miami, Houston, Dallas, Atlanta - $19.71-$24.52 per hour (approximately $41,000-$51,000 annually based on expected hours)
• Chicago – $25.82-$29.67 per hour (approximately $47,000-$54,000 annually based on expected hours)
• Philadelphia – $22.60-$25.96 per hour (approximately $47,000-$54,000 annually based on expected hours)
• Washington, DC - $24.04-$27.88 per hour (approximately $50,000-$58,000 annually based on expected hours)

Available Shifts

Shift 1: Sunday-Thursday, 9:00 p.m.-5:30 a.m. ET

Shift 2: Tuesday-Saturday, 7:00 p.m.-3:30 a.m. ET

Employee Benefits Overview

• 401(k) Retirement Plan
• Medical Insurance
• Health Savings Account (HSA)
• Virtual Health Services
• Dental Insurance
• Vision Insurance
• Accident Insurance
• Hospital Indemnity Insurance
• Critical Illness Insurance
• Life Insurance
• Short-Term Disability Coverage
• Long-Term Disability Coverage
• Flexible Spending Accounts (FSA)
• Lyra Health Employee Assistance Program (EAP)
• Paid Family Leave (for eligible Exempt and Non-Exempt staff)
• Transportation Benefit
• Back-up Child Care Services
• College Coach Program
• Pet Insurance
• Paid Sick Time (for Exempt staff)
• Paid Time Off (available to all full-time, non-temporary employees)

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan.

Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process.

Qualified candidates only. No search firms.