Remote HR Coordinator: Payroll, Onboarding & Compliance

Terumo Cardiovascular; Washington, Northern (District of Columbia, KY); Hybrid; USD 52,000 - 72,000; Full time

Job summary

AMIA is seeking an HR Coordinator to provide administrative support across payroll, onboarding, benefits, and compliance. You will help with recruitment coordination, maintain records, and assist with policy distribution and employee communications.

This full-time, remote role reports to the COO and requires four years of HR and payroll experience, knowledge of I-9 and related regulations, and strong MS Office skills. Occasional travel is expected.

Qualifications

• Associate degree in HR or related field required; Bachelor’s preferred.
• 4 years of HR and payroll experience, including onboarding, recruitment support, payroll processing, accounts payable, and accounts receivable; non-profit experience preferred.
• Foundational understanding of employment laws and compliance requirements (I-9, FLSA, ADA, EEOC, record retention).
• Working knowledge of HR processes, including onboarding, benefits administration, personnel file management, and recruitment workflows.
• Familiarity with benefits programs, enrollment processes, and monthly invoice reconciliation.
• Knowledge of HRIS and payroll systems, with proficiency in Microsoft Office Suite.
• Strong attention to detail and ability to manage confidential information with discretion.
• Strong organizational and time-management skills, with the ability to prioritize, meet deadlines, and manage multiple workstreams.
• Ability to communicate professionally in writing and verbally, work effectively in a remote environment, and provide responsive internal customer service.

Responsibilities

• Support end-to-end payroll activities, including timesheet reconciliation, leave balance updates, payroll tax reporting and accurate 401(k) contribution processing.
• Support employee benefit administration, annual open enrollment, new employee enrollment, terminations, and monthly invoice reconciliation.
• Coordinate onboarding processes by preparing new-hire documentation, completing Form I-9 verification and facilitating background check requirements.
• Support recruitment efforts by posting job openings, coordinating candidate communication, and assisting with job description development and updates.
• Support the annual performance review cycle and merit processing as requested.
• Contribute to the planning and execution of staff events and employee recognition initiatives that promote a positive workplace culture.
• Maintain organized and compliant electronic personnel files, ensuring adherence to Association policies and federal/state regulations.
• Distribution of new/revised policies and the employee handbook acknowledgment.
• Prepare and maintain documentation, standard operating procedures, and compliance records for HR function.
• Respond to employee inquiries related to HR policies, benefits, payroll, and general HR support.

Skills

Payroll processing

Onboarding support

Recruitment support

Benefits administration

HRIS proficiency

Document management

Policy compliance

MS Office

Education

AA in HR or related

Tools

HRIS systems

Payroll software

Job description

AMIA is seeking an HR Coordinator to provide administrative support across payroll, onboarding, benefits, and compliance. You will help with recruitment coordination, maintain records, and assist with policy distribution and employee communications.

This full-time, remote role reports to the COO and requires four years of HR and payroll experience, knowledge of I-9 and related regulations, and strong MS Office skills. Occasional travel is expected.